Proposal Operations Specialist, Data Centers

🔥 14 hours ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $80k - $115k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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This company has sponsored H1B visas in the past.

👻 Ghost score 1%

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AECOM

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1990

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

AECOM is the world's trusted infrastructure consulting firm that partners with clients to deliver innovative solutions to the most complex challenges while creating legacies for generations to come. Focused on equity, diversity, and inclusion, AECOM leverages technical expertise and digital innovation to drive transformative outcomes in infrastructure development, sustainability, and social systems. The company provides a wide range of services, including architecture & design, construction management, engineering, and environmental services across various markets such as transportation, energy, healthcare, and national governments. With a strong emphasis on sustainability, technical excellence, and community impact, AECOM is committed to building a better world.

📋 Description

• Provide administrative support to Program Managers, Capture Managers, Client Account Managers, and practice leadership throughout the opportunity and proposal lifecycle • Coordinate new opportunity intake and maintain accurate pursuit records • Support proposal setup, organize documentation, maintain schedules and checklists, and track compliance • Coordinate inputs from program, capture, technical, finance, and other contributors • Track deadlines and outstanding actions, document decisions, and escalate schedule or process issues • Coordinate pursuit staffing plans and maintain employee labor rates, pricing inputs, proposed team members, resumes, and qualifications • Maintain historical project fee, spend, staffing, duration, and related information for future proposal budgets • Track communications, staffing requests, pricing inputs, commitments, and actions for domestic and international production and delivery teams • Maintain reporting on active pursuits, deadlines, actions, staffing or pricing gaps, client and contractual matters, and leadership issues • Improve proposal templates, trackers, checklists, reporting tools, and standard operating procedures • Identify and escalate missed deadlines, incomplete information, resource conflicts, process gaps, and other delivery risks • Collaborate with global data center teams on high-profile projects for global clients

🎯 Requirements

• BA/BS + 4 YORE or demonstrated equivalency of experience and/or education • Experience supporting proposals, pursuits, business development, project operations, or similar activities within a professional services environment • Ability to coordinate multiple concurrent activities, stakeholders, and deadlines • Strong organizational skills with attention to detail and follow-through • Strong written and verbal communication skills • Proficiency with Microsoft Excel, Word, PowerPoint, Teams, SharePoint, and related business collaboration tools • Ability to organize and maintain complex project, staffing, financial, and client information • Ability to communicate effectively with project teams, senior leadership, finance, technical professionals, and geographically dispersed teams • Bachelor's degree in Business, Marketing, Communications, Architecture, Engineering, Construction Management, or a related discipline, or equivalent relevant experience (preferred) • Local to AECOM’s Arlington, VA office (preferred) • Direct experience supporting data center projects (preferred) • Experience within the architecture, engineering, construction, data center, mission-critical, or professional services industry (preferred) • Experience supporting multidisciplinary proposals or complex project pursuits (preferred) • Familiarity with professional services staffing plans, labor rates, fee development, and proposal budgets (preferred) • Experience understanding client contracts, Master Service Agreements, account information, or commercial documentation (preferred) • Experience coordinating with international or remote production and delivery teams (preferred) • Experience developing or maintaining dashboards, automated trackers, Power BI reporting, or similar tools (preferred) • Sponsorship for U.S. employment authorization is not available now or in the future

🏖️ Benefits

• Medical, dental, vision, life, AD&D, and disability benefits • Paid time off • Leaves of absence • Voluntary benefits and perks • Flexible work options • Well-being resources • Employee assistance program • Business travel insurance • Service recognition awards • Retirement savings plan • Employee stock purchase plan • Remote work schedule • Award-winning training and development programs • Career growth and mobility opportunities • Global project opportunities • In-person Day 1 onboarding at an AECOM office location

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