Senior Program Analyst – Research Program Operations

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟠 Senior

🔬 Research Analyst

👻 Ghost score 11%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

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Aptive Resources

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 2012

🎖️ Defense

📦 Logistics

📣 Marketing

Defense • Logistics • Marketing

Aptive Resources is a management consulting firm based in Alexandria, Virginia, specializing in providing innovative solutions to federal government agencies, particularly in veteran and civilian health sectors. With a strong focus on performance optimization, human capital, and data analytics, Aptive aims to improve the quality and accessibility of health care services for veterans and the general public. The company utilizes technology and human-centered services to bridge divides and enhance public service delivery for multiple agencies, including Veterans Affairs, Defense, and others.

📋 Description

• Prescreen, review, and facilitate processing of project modification requests, budget requests, and project initiation materials • Coordinate and execute project, budget, and peer review workflows according to established guidelines and timelines • Collect, validate, analyze, and synthesize field activity data for reporting, performance tracking, and stakeholder dissemination • Maintain and update personnel and project tracking spreadsheets for application and peer review processes • Coordinate application and peer review processes, track submissions, ensure completeness, and facilitate stakeholder communication • Draft and distribute communications and notifications, including award announcements, panel review logistics, and applicant and fellow notifications • Identify process improvements and support development and implementation of SOPs, job aids, and training materials • Support AAAS fellow program coordination, including application screening, candidate notifications, orientation details, and candidate guidelines • Assist HSR staff with funded-project reporting guidelines, job aids, and reminders • Support HSR leadership special projects and cross-team priorities through planning, milestone tracking, and status updates • Prepare program-level reports, summaries, and analyses concerning project activities, budget workflows, and program operations • Support workflow automation and streamlining using Excel, SharePoint, or other systems • Coordinate with program leadership and stakeholders to ensure timely and accurate processing of requests and deliverables • Communicate with internal and external stakeholders to resolve issues, ensure data accuracy, and support program objectives

🎯 Requirements

• Bachelor’s degree in business administration, public administration, health administration, public health, research, finance, or a related field • 8+ years of experience supporting program management or program analysis in a complex organization • Ability to independently manage tasks, prioritize workstreams, and contribute to program-level operations with minimal oversight • Ability to learn new processes and program requirements independently from guidance documents and reference materials • Experience with data validation, analysis, and maintaining structured tracking tools such as Excel and SharePoint • Proficiency with Microsoft Office tools, including Microsoft Excel, Microsoft Teams, and SharePoint • Strong attention to detail and ability to manage multiple tasks and deadlines • Effective written and verbal communication skills, including communicating clearly with scientific audiences • Ability to work independently in a remote environment while managing assigned tasks and deadlines • Ability to obtain and maintain a public trust clearance • Legal authorization to work in the U.S. • Desired: Experience supporting research program operations, including health systems research and/or implementation science • Desired: Experience working in a VA or federal environment • Desired: Experience supporting program performance tracking, reporting, or evaluation activities • Desired: Experience supporting or coordinating peer review, scientific review, or award processes • Desired: Experience supporting budget-related workflows, financial tracking, projections, or request review processes • Desired: Experience developing SOPs, job aids, or process improvement initiatives • Desired: Project management experience; PMP or equivalent certification a plus • Desired: Experience working independently with senior leadership, faculty, staff, students, medical professionals, and external agencies • Desired: Ability to synthesize data and stakeholder input to inform program improvements or operational decisions • Desired: Ability to identify inefficiencies and recommend process improvements • Desired: Experience working with multiple stakeholders in a fast-paced, matrixed environment • Must possess discretion and mature judgment, as confidential information is routinely encountered

🏖️ Benefits

• 100% remote position • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this role

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