Administrative Support Specialist

🔥 0 minutes ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

⏰ Full Time

🟢 Junior

📋 Administrative Assistant

🚫👨‍🎓 No degree required

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Aramark

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1939

🤝 B2B

💰 Post-IPO Equity on 2019-08

B2B • Facilities Management • Food Services

Aramark is a global leader in providing food, facilities, and uniform services to millions of people daily across 19 countries. With a commitment to service, Aramark strives to make a positive impact on the communities and the environment through its diverse service offerings.

📋 Description

• Provide broad clerical and administrative support across multiple teams and leadership levels • Manage and maintain a variety of operational trackers, records, and dashboards, keeping information current and accessible • Support expense reporting and invoicing workflows from collection through submission, ensuring accuracy and timely completion • Coordinate virtual scheduling, meetings, and logistics — including preparation, note-taking, and follow-up across time zones • Support travel logistics and coordination when needed, including room block management and event-related arrangements • Communicate professionally with internal teams, clients, and stakeholders on behalf of leadership • Maintain and audit distribution lists and organizational records in alignment with HR and leadership updates • Monitor recurring reporting cycles and ensure consistent follow-through across multiple teams • Perform data entry and analytical tasks with a high degree of accuracy • Operate standard digital tools and software to support daily remote operations • Proactively identify opportunities to improve efficiency and escalate issues to the appropriate level when needed.

🎯 Requirements

• High School Diploma or GED required • 1–3 years of administrative or office experience preferred • Previous customer service experience required • Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) and general digital literacy • Excellent verbal and written communication and listening skills • Strong organizational, problem-solving, and analytical skills • Shows initiative, follows established procedures, and demonstrates integrity • Ability to work independently in a fast-paced, remote environment • Professional etiquette and the ability to interact effectively with employees, clients, and the broader community.

🏖️ Benefits

• This position is remote, though CT or ET time zone is preferred. • Resume upload is required for consideration to this role. • Occasional travel may be required in support of team events or leadership priorities.