Patent Docketing Specialist

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🇺🇸 United States – Remote

💵 $85k - $100k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 6%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Aurora Patents

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2012

🏥 Healthcare

📦 Logistics

⚖️ Legal

Healthcare • Logistics • Legal

Aurora Patents is a patent strategy boutique specializing in developing valuable patent portfolios for early stage life science, medical device, digital health, and software companies. Their team, comprising engineers and scientists, focuses on tailoring comprehensive patent strategies that align with clients' business objectives, enabling them to scale quickly and effectively manage their intellectual property. Aurora Patents offers a high-touch service model that adapts to the unique needs of startups, providing responsive, accessible, and value-oriented support in patent strategy, search, analysis, and management.

📋 Description

• Own the integrity, administration, monitoring, and day-to-day operation of the firm's U.S. and international patent prosecution docket • Review and analyze incoming and outgoing U.S., PCT, and foreign patent prosecution correspondence • Identify, calculate, enter, update, clear, and monitor statutory and procedural deadlines • Ensure responsible team members are aware of required actions, in collaboration with BHIP Hills A.I. • Manage intake and triage of USPTO, WIPO, foreign associate, client, and practitioner correspondence • Verify bibliographic information, priority claims, application status, and outstanding deadlines using official patent systems • Conduct quality-control audits and reconcile docket information against official records and source documents • Investigate discrepancies and drive issues through resolution • Prepare and maintain reports on deadlines, outstanding actions, portfolio status, and related information • Establish and verify docket records for new applications, clients, and transferred matters • Reconstruct prosecution histories and identify outstanding obligations and deadlines when necessary • Improve docketing procedures, checklists, controls, and workflows • Support patent practitioners and prosecution paralegals with accurate portfolio information and meaningful portfolio insights • Procure signatures on filing and patent prosecution documents • Prepare and file U.S. and international patent applications and prosecution documents, including declarations, assignments, powers of attorney, petitions, IDSs, and supporting documents as needed

🎯 Requirements

• Significant experience independently docketing U.S. and international patent prosecution matters • Ideally 4+ years of patent prosecution support experience, including substantial responsibility for docket management • Ability to identify and calculate patent prosecution deadlines from source correspondence • Knowledge of statutory deadlines, reminders, and patent-prosecution extensions • Familiarity with U.S., PCT, and foreign patent application lifecycles and prosecution events • Experience with Patent Center, WIPO/PATENTSCOPE, EPO Register, Global Dossier, and foreign patent office databases • Experience with a dedicated IP docketing system required • AppColl experience strongly preferred • Experience with Trello, Microsoft Office, Google Workspace, and modern project-management tools helpful • Ability to locate bibliographic and prosecution information across jurisdictions • Ability to manage concurrent deadlines and communicate issues, risks, and required actions clearly • Ability to self-direct, prioritize, follow through, and own results • Prior remote/distributed-environment experience helpful • Exceptional attention to detail and accuracy • Willingness to learn filing procedures as backup support • Highly collaborative, people-first approach • Dedicated W-2 team member; not seeking overflow docketing work or a contract engagement • Must work from a reasonably well-Internet-connected location in the U.S.

🏖️ Benefits

• Fully remote work • Flexible workweek • Guaranteed 40 hours per week for salaried full-time role • Straight-time overtime paid for hours above 40 per week • 401k with match • Paid time off • Profit sharing