Accounts Payable Specialist

🔥 18 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $65k - $70k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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AVIXA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1939

💼 Consulting

📣 Marketing

🥽 AR/VR

Consulting • Marketing • AR/VR

AVIXA is the Audiovisual and Integrated Experience Association that focuses on how audiovisual technology enhances communication and user experiences. They offer various training programs, certifications, and a membership community to support professionals in the audiovisual industry. AVIXA also provides insights into market intelligence and trends within the pro AV sector through articles, events, and specialized training.

📋 Description

• Manage and process the company’s accounts payable transactions • Receive, review, and verify invoices for accuracy and appropriate approvals • Enter invoices into the Accounts Payable system (CoreIntegrator), monitor invoice progress, and troubleshoot issues • Prepare and process weekly payment runs in multiple currencies and payment types (ACH, Wire, Check, Virtual Card) • Review expense reports for compliance with Travel & Expense policies and prepare them for payment • Collate information and prepare monthly expense reports for central corporate cards • Onboard new vendors, collect W-9s, and validate vendor data • Maintain positive vendor relationships and respond to inquiries • Reconcile vendor statements and resolve discrepancies • Create and maintain pipeline and aging reports for management • Maintain accurate files and documentation in accordance with company policies and accounting practices • Review 1099 data and prepare annual filings • Complete credit references and other forms as needed • Ensure compliance with internal controls and company policies • Assist with audits and compliance procedures and liaise with auditors • Administer the company credit card program, including card maintenance and approved changes • Maintain electronic company contracts, track payment installments, and file documentation • Identify system and process improvements and suggest solutions • Assist team members with daily operations and special projects

🎯 Requirements

• Associate’s or Bachelor’s Degree with minimum of 3 years professional Accounts Payable experience strongly preferred • Multi-currency experience would be an advantage • Knowledge of the entire life cycle of accounts payable and expense reporting • Experience with Sage Intacct, CoreIntegrator (or similar Document Management system), Concur, and Wells Fargo would be an advantage • Proficiency with Microsoft Excel is required • Attention to detail • Strong organizational and communication skills • Critical thinking • Self-motivated with the ability to work independently and manage multiple projects and deadlines simultaneously • Ability to work collaboratively and contribute to a team • Willingness to take on special projects

🏖️ Benefits

• Full benefits • Staff-level annual bonus program • Generous annual leave and holiday time off • Flexible working hours • Option for a Compressed Work Week (9/75 work week, or every other Friday off) • Learning and career development opportunities • Education assistance