Accounts Payable Manager

🕒 September 1

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $80k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 24%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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AVIXA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1939

💼 Consulting

📣 Marketing

🥽 AR/VR

Consulting • Marketing • AR/VR

AVIXA is the Audiovisual and Integrated Experience Association that focuses on how audiovisual technology enhances communication and user experiences. They offer various training programs, certifications, and a membership community to support professionals in the audiovisual industry. AVIXA also provides insights into market intelligence and trends within the pro AV sector through articles, events, and specialized training.

📋 Description

• Own and actively participate in the full accounts payable lifecycle • Review invoices, validate coding, route approvals, prepare payment batches, coordinate payment releases, resolve vendor issues, perform reconciliations, and support month-end close • Prepare, review, and process domestic and international payments through ACH, wires, checks, virtual cards, and other payment channels • Process and oversee foreign-currency payments and resolve discrepancies • Review invoices and supporting documentation for accuracy, authorization, coding, payment terms, tax treatment, and policy compliance • Serve as the primary contact for escalated vendor inquiries, payment issues, discrepancies, and disputes • Manage vendor onboarding, maintenance, documentation, W-9 collection, and vendor record validation • Monitor AP aging, payment schedules, and cash requirements • Support month-end and year-end close, including accruals, journal entries, account analyses, reconciliations, and financial reporting • Manage annual IRS Form 1099 reporting and filing • Develop AP performance metrics and provide reporting to the Director, Finance • Prepare operational reports, payment metrics, vendor analyses, and management reporting • Administer the organization’s travel and expense management and AP automation platform, currently Concur • Manage system configuration, approval workflows, user access, policy administration, system performance, and data integrity • Collaborate with Finance, IT, and business stakeholders on system enhancements and process optimization • Maintain AP policies, procedures, documentation, and user guidance • Implement and maintain AP controls and coordinate system enhancements • Identify opportunities for automation, reporting improvements, and process redesign • Directly supervise, coach, and develop the Accounts Payable Specialist • Allocate and prioritize workload, review work quality, provide feedback, develop cross-training plans, and ensure backup coverage • Support audits, special projects, cross-functional initiatives, and other departmental responsibilities

🎯 Requirements

• Minimum five years of progressive accounts payable, accounting, or financial operations experience, including substantial hands-on responsibility for the full AP lifecycle • Minimum two years of formal people-management experience • Experience balancing direct staff supervision with hands-on AP processing and problem resolution • Experience with invoice review, payment-batch preparation, approvals, payment release, vendor issue resolution, reconciliations, and month-end close support • Experience processing domestic and international payments, including foreign-currency payments • Experience with ACH, domestic wires, international wires, checks, and virtual cards • Extensive experience with a travel and expense management system, including workflows, user access, policy administration, expense review, issue resolution, and user support • Experience managing vendor relationships, onboarding, payment inquiries, discrepancies, and escalations • Experience preparing or reviewing AP-related balance sheet reconciliations and supporting month-end close • Strong knowledge of AP controls, approval requirements, documentation standards, and payment-related risk • Advanced Microsoft Excel skills • Strong analytical, reconciliation, problem-solving, communication, and customer-service skills • Bachelor’s degree in Accounting, Finance, Business Administration, or a related discipline is preferred; equivalent relevant experience may be considered • Preferred: Experience administering Concur • Preferred: Experience with Sage Intacct • Preferred: Familiarity with nonprofit AP and tax compliance requirements, including IRS Form 1099 reporting and W-9 administration • Preferred: Experience supporting audits, system implementations, process redesign, or AP automation initiatives

🏖️ Benefits

• Full benefits • Manager-level annual incentive bonus program • Generous PTO and holiday time off • Flexible working hours • Option for a Compressed Work Week (9/75 work week or every other Friday off) • Medical benefits • Dental benefits • Vision benefits • 401(k) plan with company matching • Pet insurance • Learning and career development opportunities • Education assistance • Distributed-team work environment