Manager, Accounts Payable

🔥 0 minutes ago

⚔️ Virginia – Remote

⚔️ Virginia – Remote

💵 $80k - $90k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

👻 Ghost score 0%

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AVIXA

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 1939

💼 Consulting

📣 Marketing

🥽 AR/VR

Consulting • Marketing • AR/VR

AVIXA is the Audiovisual and Integrated Experience Association that focuses on how audiovisual technology enhances communication and user experiences. They offer various training programs, certifications, and a membership community to support professionals in the audiovisual industry. AVIXA also provides insights into market intelligence and trends within the pro AV sector through articles, events, and specialized training.

📋 Description

• Manage the full accounts payable process, including invoices, payments, employee expenses, reimbursements, and corporate card transactions • Oversee vendor onboarding, maintenance, documentation, W-9 collection, and compliance • Administer ACH, wire transfer, and check payment runs • Review and approve invoice coding, payment batches, expense reports, and corporate card transactions • Monitor accounts payable aging, payment schedules, and cash requirements • Resolve escalated vendor inquiries, payment issues, and disputes • Manage annual IRS 1099 reporting and filing • Develop an Accounts Payable KPI framework with the Director of Finance and provide metrics reporting • Manage accounts payable-related balance sheet accounts and reconciliations • Support month-end and year-end close activities, including accruals, analyses, journal entries, and financial reporting • Prepare operational reports, payment metrics, vendor analyses, and management reporting • Administer the Ramp expense management and AP automation platform, including configuration, workflows, access, and policies • Monitor system performance and support automation, efficiency, and data integrity improvements • Collaborate with Finance, IT, and business stakeholders on system enhancements and process optimization • Maintain AP policies, procedures, documentation, and user guidance • Implement and maintain controls for accurate and compliant payable records and transactional data • Coordinate system enhancements, monitor integrations, identify anomalies, and recommend improvements • Supervise, train, mentor, and develop the Accounts Payable Specialist • Establish performance expectations and monitor productivity, service levels, and quality • Develop cross-training plans and documentation • Support audits, special projects, and Finance & Administration cross-functional initiatives • Comply with AVIXA policies and procedures

🎯 Requirements

• Bachelor's degree in Accounting, Finance, or Business Administration preferred • Associate’s degree with equivalent experience may be considered • Minimum 5 years of progressive Accounts Payable, accounting, or financial operations experience • Minimum 2 years of supervisory or team leadership experience preferred • Experience managing vendor relationships, payment processing, expense management, and balance sheet reconciliations • Experience supporting month-end close, audit activities, and process improvement initiatives • Experience administering AP automation or expense management platforms preferred • Familiarity with US non-profit tax compliance obligations related to AP, including 1099 reporting and vendor W-9 administration, preferred • Sage Intacct preferred • Experience administering expense management and AP automation platforms (Ramp preferred) • Advanced Microsoft Excel skills • Strong analytical, reconciliation, and problem-solving abilities • Strong written and verbal communication skills including an excellent customer service demeanor • Strong interpersonal skills and ability to thrive in and contribute to a collaborative, diverse work environment

🏖️ Benefits

• Full benefits • Manager level annual incentive bonus program • Generous PTO and holiday time off • Flexible working hours • Option for a Compressed Work Week (9/75 work week, or every other Friday off) • Medical benefits • Dental benefits • Vision benefits • 401k plan with company matching • Pet insurance • Learning and career development opportunities • Education assistance