Leave of Absence Administrator

Job not on LinkedIn

🔥 14 hours ago

🐎 Kentucky, New Jersey, +1 more states – Remote

🐎 Kentucky – Remote 🏖️ New Jersey – Remote 🔔 Pennsylvania – Remote

💵 $60k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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Axia Women's Health

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2017

🏥 Healthcare

👥 B2C

🧘 Wellness

💰 Private equity on 2017-03

Healthcare • B2C • Wellness

Axia Women's Health is a leading women’s health network that provides comprehensive, personalized obstetrics and gynecology care across every stage of life. The organization offers a wide range of clinical services—including obstetrics, gynecology, maternal-fetal medicine, breast health and imaging, fertility and genetics, urogynecology, menopause care, behavioral health, and telehealth—through a connected network of specialists and on-site diagnostics. Axia emphasizes compassionate, patient-centered care, integrates innovative technologies (such as AI-assisted mammography and virtual visits), and focuses on improving the overall care experience for women.

📋 Description

• Independently manage complex and high-risk leave and accommodation cases • Lead end-to-end leave administration from initial notice and eligibility through designation, tracking, and return to work • Own Axia’s in-house ADA accommodation program, including intake, interactive process, documentation review, decisions, implementation, and follow-up • Administer pregnancy-related accommodations under the PWFA and applicable state laws • Administer state leave and benefit programs, with emphasis on New Jersey • Monitor evolving state and local leave laws and update policies and practices • Collaborate with Legal and HR on policy development, compliance audits, and risk mitigation • Maintain confidential leave and accommodation records separately from personnel files • Manage benefit continuation, premium deductions, and arrears collection during leave • Reconcile leave status across HRIS, payroll, and vendor systems • Identify root causes and design preventive process improvements • Design, build, and maintain Excel VBA macros, Power Automate flows, HRIS reports, templated correspondence, and AI-assisted workflows • Document automated processes and partner with HRIS on system enhancements and integrations • Plan and lead leave-related projects, including vendor changes, state leave implementations, policy rollouts, and process redesigns • Develop communication materials and train managers on leave policies and obligations • Serve as a resource for colleagues navigating leave and accommodations • Partner with HR Business Partners, Legal, Payroll, Benefits, HRIS, and external vendors • Manage third-party leave and disability vendor relationships • Analyze leave and accommodation trends and metrics • Build recurring leave reporting and provide data-driven insights for workforce planning and policy development

🎯 Requirements

• 5+ years in a direct leave administration role • Experience with FMLA, ADA accommodations, STD/LTD, and state paid leave programs • Demonstrated experience administering New Jersey leave and state benefit programs, including TDI and FLI, alongside FMLA and ADA • Strong knowledge of FMLA, ADA, PWFA, and other applicable federal, state, and local leave laws and regulations • Demonstrated experience building process automation • Experience managing leave-related benefit continuation and deduction/arrears collection • Demonstrated project management experience • Demonstrated examples of identifying and resolving systemic process issues • Advanced Excel, including formulas, data analysis, and macro/VBA development • Bachelor’s degree in Human Resources, Business Administration, or a related field is preferred • Applicants must be currently authorized to work in the United States on a full-time basis • Excellent verbal and written communication skills • Strong analytical and problem-solving skills • Ability to work autonomously and manage priorities • High attention to detail and ability to handle sensitive information with discretion

🏖️ Benefits

• Full-time benefit eligibility with benefits beginning the first of the month after starting • Choice of multiple medical insurance plans • Axia-paid life insurance • Axia-paid short-term and long-term disability • Dental insurance • Vision insurance • Supplemental life insurance • Flexible Spending Account (FSA) • Health Savings Account (HSA) with employer contribution • Identity theft insurance • Long-term care insurance • Pet insurance • 401(k) matching • Generous PTO offering • Additional time off for volunteering • Discounts on hotels, theme parks, gym memberships, and more through the Great Works Perks Program

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