Docketing Specialist

🕒 Yesterday

🏄 California, Washington – Remote

🏄 California – Remote ☕ Washington – Remote

💵 $85k - $115k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

BakerHostetler

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1916

💼 Consulting

🏥 Healthcare

🛡️ Insurance

Consulting • Healthcare • Insurance

BakerHostetler is a large U. S. law firm that provides sophisticated legal counsel and litigation services to businesses, institutions, and leaders across a wide range of practice areas, including commercial litigation, privacy and data protection, tax, IP, environmental and product liability, regulatory and compliance, and corporate transactions. The firm focuses on helping clients manage risk, achieve strategic goals, and navigate complex regulatory and transactional issues, and it highlights continuous growth, high-profile hires, and recognized attorney rankings.

📋 Description

• Coordinate with trademark attorneys and paralegals to ensure all docket items are cleared daily and deadlines are addressed in a timely manner. • Proactively review upcoming deadlines, including daily and next-day due dates, and collaborate with matter personnel to confirm timely completion of required actions. • Monitor aging docket items and follow up with attorneys, paralegals, and other stakeholders to identify and resolve outstanding deadline-related issues. • Review and docket new matters and correspondence to/from the USPTO or foreign agents. • Serve as a subject matter resource on FoundationIP, ensuring accurate docket maintenance, data integrity, and adherence to established docketing procedures. • Utilize FoundationIP and PracticeLink tools to create, customize, and distribute docket information for attorneys, staff, and clients. • Review incoming file transfers and add related matter details to the docket system, including reviewing electronic sources such as USPTO and foreign jurisdiction websites. • Identify opportunities to improve docketing workflows, deadline management processes, reporting, and communication practices, and assist in developing and implementing solutions. • Stay up to date with changes to trademark rules, regulations, docketing practices, and relevant technology solutions. • Maintain excellent client service to internal and external clients. • Perform other assigned tasks.

🎯 Requirements

• Deep understanding of intellectual property rules and regulations in jurisdictions worldwide. • Advanced experience with trademark docketing systems; FoundationIP and PracticeLink strongly preferred. • Ability to manage competing priorities, monitor critical deadlines, and proactively escalate potential issues. • Ability to communicate effectively with attorneys and staff to identify needs and implement solutions. • Strong oral and written communication skills. • Strong analytical and problem-solving skills, including identifying process improvement opportunities and recommending practical solutions. • Proficiency with Microsoft Office Suite, including Word and Excel, and document management systems such as NetDocuments. • Associate's degree or equivalent work experience. • Minimum of 5 years of trademark docketing experience. • Ability to apply common sense understanding and deal with problems involving several concrete variables. • Ability to define problems, collect data, establish facts, and draw valid conclusions. • Ability to interpret extensive instructions and deal with abstract and concrete variables. • Ability to multi-task, be detail-oriented, and maintain strong organizational skills. • Excellent organizational and planning skills, with ability to prioritize multiple tasks and projects to meet deadlines. • Ability to work overtime when needed; work may require more than 40 hours per week. • Ability to work in a fast-paced environment with strict deadlines. • Ability to exercise discretion with confidential and sensitive information. • Ability to perform essential duties with time constraints and interruptions. • Strong client service approach and team orientation. • Good judgment, tact, and flexibility under pressure in a mixed-matrix environment. • Ability to operate standard office equipment including a computer, copy and facsimile machines. • Ability to occasionally lift and/or move up to 25 pounds.

🏖️ Benefits

• Performance Bonus Program • Generous Time Off • Generous Retirement Program including 401(k) Plan • Group Health, Dental and Vision Insurance • BHealthy Wellness Program • Life Insurance • Voluntary Accident Insurance – Self and Family • Short and Long-Term Disability • Pre-Tax Benefit Programs