AEC Proposal Coordinator

🕒 June 19

🇺🇸 United States – Remote

💵 $70k - $80k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📄 Proposal Manager

👻 Ghost score 54%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

Apply Now

Find Similar Remote Jobs

Set Up Email Alert For New Jobs

📊 Check your resume score for this job

Improve your chances of getting an interview by checking your resume score before you apply.

Upload Resume

Bodwé Professional Services Group

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

Consulting • Logistics • Architecture

Bodwé Professional Services Group is part of Mno-Bmadsen, the investment arm and a wholly owned entity of the Pokagon Band of Potawatomi. The company specializes in architecture, engineering, and consultancy services, providing comprehensive solutions across various sectors including federal, municipal, and Indigenous markets. With a focus on projects like buildings, infrastructure development, federal support services, and community enhancements, Bodwé aims to serve and grow the legacy of the Pokagon Band. They offer full-service architecture and engineering, including design, construction management, and environmental management. As federal contractors, they also provide technical support and program management to federal agencies.

📋 Description

• Lead the end-to-end development of compliant proposals for federal and non-federal clients • Manage proposal lifecycles from kickoff through submittal • Track deadlines, requirements, deliverables, schedules, and assignments • Analyze solicitation documents, evaluation criteria, forms, certifications, and submission standards • Create compliance matrices and ensure instructions are met • Collaborate with capture leaders, market leaders, leadership, and technical teams on win strategies, differentiators, value propositions, and strategic messaging • Conduct internal and external client research • Shape proposal narratives around client needs, pain points, and evaluation scoring • Gather technical content and write, edit, and refine nontechnical and technical proposal sections • Facilitate kickoff meetings, color reviews, quality checks, and compliance checks • Customize resumes, project descriptions, project sheets, and organizational charts • Develop or coordinate graphics, infographics, tables, and proposal layouts • Follow branding guidelines and prepare final print and digital production files • Conduct final compliance checks and ensure forms, certifications, and attachments are complete • Manage printing, packaging, and electronic upload submissions • Coordinate with partners and subcontractors to obtain required collateral • Monitor client communications for addenda and updates • Support capture planning, interviews, shortlist presentations, and debriefs • Facilitate communication across internal teams and external partners

🎯 Requirements

• Bachelor’s degree or higher in business, English, journalism, communications, or a related field • Three (3) years of federal proposal experience • Three (3) years of proposal coordination experience in AEC industry • Proficiency in Adobe Creative Suite, specifically InDesign • Proficiency in Open Asset and CRM systems • Proficiency in Microsoft Office suite, including Word, Excel, Outlook, SharePoint, and MS Teams • Excellent written and verbal communication skills • Superb organizational abilities and strong attention to detail • Ability to work under multiple strict deadlines and compressed schedules • Ability to manage multiple priorities and deadlines while meeting quality standards and on-time delivery • Demonstrated ability to interact in a cooperative and effective manner • Self-motivated with the agility to multitask • Ability to work independently, take initiative, set priorities, and see projects through to completion • Customer service orientation • Ability to work with technical Subject Matter Experts, understand and interpret solicitations/RFPs, and provide guidance and suggestions • Must have or be able to obtain and maintain a Real ID or Passport for commercial airfare travel • Must have or be able to obtain and maintain a valid driver's license • Technical writing and editing experience preferred • Familiarity with Sam.gov or GovWin preferred • Minimum wired broadband connectivity of 100 Mbps download / 20 Mbps upload; some positions may require 200–300 Mbps download / 25–35 Mbps upload • Cellular hotspot or fixed wireless cellular services may not be used as a primary connection

🏖️ Benefits

• Remote or hybrid work arrangement, location dependent • Home office connectivity support and potential reimbursement of home internet expenses according to company policy • Equal employment opportunity • Native American hiring preference for qualified Pokagon Band citizens, qualified spouses/custodial parents, and other qualified Native Americans • Up to 5% overnight travel