Event Coordinator – Field Package Sales

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Capital Vacations

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1978

✈️ Travel

📣 Marketing

🏨 Hospitality

Travel • Marketing • Hospitality

Capital Vacations is a vacation ownership and resort management company that operates and manages more than 200 timeshare and resort destinations across the U. S. , Mexico, and the Caribbean. It runs the Capital Vacations Club (offering access to 90+ club resorts and thousands of exchange properties), provides full-service timeshare resort management for independent owners and associations, and offers travel booking platforms and exchange services (Vacation Escapes, Trading Places International, Destinality) to help members book resorts, hotels, cruises, and other travel services. The company focuses on hospitality, timeshare ownership sales and management, and enabling travel experiences for members and guests.

📋 Description

• Produce and distribute recurring operational reports on daily, weekly, and monthly schedules • Maintain data accuracy across reporting tools and standardized report templates • Leverage AI tools to automate repetitive tasks and improve reporting efficiency • Identify and propose process improvements that increase data accuracy, speed, and usability • Use Microsoft Excel for data analysis, reconciliation, and reporting • Apply formulas, pivot tables, lookups, and structured formatting • Book and manage business travel arrangements, including flights, lodging, and itineraries • Ensure travel plans comply with company policies, cost guidelines, and timelines • Provide administrative support for scheduling, coordination, and documentation • Coordinate with stakeholders to confirm report requirements and delivery timelines

🎯 Requirements

• Bachelor's degree or equivalent experience in a related field • Minimum 2 years of experience in the administrative field required • Minimum 6 months of supervisory experience in the administrative field required • Experience using AI tools for productivity or data-related tasks • Strong proficiency in Microsoft Excel • Experience pulling, organizing, and distributing reports • Understanding of how to develop and implement business strategies • High attention to detail and strong organizational skills • Proficient in time management and able to manage multiple priorities • Ability to manage recurring deadlines with minimal supervision • Excellent customer service skills • Proficiency in Microsoft Office Suite and applicant tracking systems (ATS) • Preferred: prior operations, reporting, or administrative support experience • Preferred: familiarity with payroll, Concur, or performance reporting environments • Must be open to relocating as opportunities arise • Exceptional communication and relationship-building abilities

🏖️ Benefits

• Additional hours may be necessary to meet deadlines and goals • Equal opportunity employer