Executive Assistant

Job not on LinkedIn

🔥 2 minutes ago

🏄 California – Remote

🏄 California – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Career Hire5

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🎯 Recruiter

📚 Education

Recruitment • Education

Career Hire5 is a career coaching and recruitment services platform that helps job seekers secure interviews and job offers through tailored career roadmaps, resume and LinkedIn optimization, mock interviews, and onboarding support. The company focuses on placing candidates in US-based remote roles and provides training, interview coaching, and cultural adjustment advice for those relocating internationally. Hire5 also partners with employers and claims experience hiring remotely for many US companies, combining recruitment expertise with candidate-focused career development.

📋 Description

• Manage complex calendars and scheduling with senior stakeholders (investors, fund partners, portfolio founders) • Handle professional communication on behalf of principals • Coordinate domestic and international travel • Support expense review, categorization, and coordination with bookkeepers • Build and maintain operational systems (intake forms, trackers, workflows) • Research and book restaurants, meeting spaces, and conference rooms (US & Europe) • Maintain strict confidentiality and information hygiene • Proactively identify gaps, inefficiencies, and process improvements • Coordinate household vendors (housekeeping, plumbers, gardeners, contractors) — owning contractor relationships end to end, not just scheduling them • Manage household logistics and urgent requests • Support onboarding and oversight of household staff • Help scale household operations as needs grow (e.g. new vendors, childcare support)

🎯 Requirements

• 3+ years supporting an executive directly — operating at the pace and responsibility of an exec's right hand (Chief of Staff, startup ops, or senior EA roles with real ownership all count) • Experience supporting US-based executives, working US hours • Confident, professional written and spoken English — strong enough to comprehend and respond in your own words in real time (accent is fine; clarity and fluency are what matter) • Strong judgment, discretion, and comfort handling sensitive information • Highly independent, proactive, and systems-oriented • Comfortable juggling business and personal responsibilities • Active daily use of AI tools (e.g. ChatGPT, Gemini, DeepSeek, etc.) to work efficiently — using AI to amplify your own thinking, not replace it

🏖️ Benefits

• Remote work • Growth opportunities to learn and grow inside the family business