Senior Office Management Specialist

🔥 0 minutes ago

🏛️ District of Columbia, Washington – Remote

🏛️ District of Columbia – Remote ☕ Washington – Remote

💵 $136.7k / year

⏰ Full Time

🟠 Senior

👻 Ghost score 0%

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Cherokee Federal

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1969

🏥 Healthcare

📦 Logistics

🏭 Manufacturing

Healthcare • Logistics • Manufacturing

Cherokee Federal is a U. S. federal systems integrator and government contractor that empowers mission success for more than 60 U. S. federal agencies. With a global workforce of over 5,000, it delivers advanced technology (cloud, cybersecurity, data & analytics), health services, intelligence analysis and operational support, logistics and sustainment, mission-critical manufacturing, program and engineering technical services, and dynamic contracting solutions to support federal priorities and national security. Cherokee Federal is part of Cherokee Nation Businesses and focuses on mission-focused, U. S. -made solutions.

📋 Description

• Provide high-level administrative and office management support to the Assistant Secretary, Principal Deputy Assistant Secretaries, Deputy Assistant Secretaries, and other senior NEA officials • Receive, schedule, direct, and respond to telephone calls; appropriately refer or handle inquiries • Maintain senior officials’ schedules and manage meetings, appointments, and briefing memoranda • Arrange oral briefings and ensure meeting participants are properly informed • Coordinate social engagements associated with official responsibilities • Coordinate complex and last-minute travel arrangements, including appointments, hotels, passports, visas, and travel advances • Prepare travel vouchers, authorizations, itineraries, and expense estimates • Maintain knowledge of E2 Travel Solutions and assist with electronic travel vouchers and expense documentation • Serve as liaison among senior officials, their staffs, and other Department offices • Keep colleagues and senior NEA leadership informed about plans, commitments, activities, and matters under consideration • Transmit and interpret instructions to staff and Department officials • Conduct information searches, compile data, and perform preliminary analyses • Take and transcribe meeting notes • Carry out special assignments requiring tact, diplomacy, and knowledge of senior leadership’s views • Prepare correspondence, telegrams, memoranda, briefing papers, and reports in accordance with Department style requirements • Review, route, compose, process, and edit correspondence and written communications • Maintain correspondence files, office files, and records • Work with classified and unclassified computer applications and Microsoft applications • Perform other authorized and job-related duties as assigned

🎯 Requirements

• Minimum of 5 years of work experience with the Department of State or a similar agency carrying out administrative and policy functions • Excellent knowledge of Department of State operations • Strong overall office management experience • Experience as a senior-level secretary/office manager working effectively under pressure • Working knowledge of personal computers and general administrative practices • Excellent writing and communication skills • Ability to work effectively in a fast-paced environment and respond to rapidly changing requirements • Demonstrated experience working with classified and unclassified computer applications • Proficiency with Microsoft applications, including Word and Excel • Ability to exercise a high degree of judgment, discretion, tact, and diplomacy when supporting senior government officials • Ability to manage complex executive schedules, correspondence, meetings, travel, and competing priorities • Security Clearance: TS/SCI • Must pass pre-employment qualifications of Cherokee Federal

🏖️ Benefits

• Medical • Dental • Vision • 401K • Other possible benefits as provided