Senior Executive Assistant

Job not on LinkedIn

🔥 5 minutes ago

🇺🇸 United States – Remote

💵 $37 - $52 / hour

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

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Circana

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

🤝 B2B

💼 Consulting

B2B • Consulting

Circana is a market research company that specializes in measuring and accelerating demand for brands. They utilize big data and an AI data-visualization platform to tackle complex business challenges, guiding clients through innovation and meeting consumer demand. With over a century of combined experience from their legacy as IRI and NPD, Circana serves more than 7,000 global brands and retailers, providing insights into both online and in-store purchasing behavior. Their expertise is recognized by prominent media outlets including Bloomberg, CNBC, and The New York Times.

📋 Description

• Deliver exceptional administrative support to the President of Global Solutions • Schedule meetings and manage complex calendars across global time zones • Submit expenses • Schedule and coordinate travel, including air, ground transportation, and accommodations • Coordinate team meetings, cross-functional training, and meeting content • Develop and maintain rapport with senior executives and stakeholders • Maintain distribution lists and the Solutions Team calendar • Plan physical and virtual meetings, take and transcribe minutes, and follow up on action items and deliverables • Plan events and arrange related travel and accommodation • Maintain and refine organizational support processes • Prepare PowerPoint materials for monthly Global Town Halls • Gather potential Town Hall topics and coordinate speakers with the President and team leaders • Handle miscellaneous administrative requests and issues

🎯 Requirements

• 10+ years of progressive administrative experience • At least 5+ years of experience providing C-Level administrative support • Superb level of professionalism, business acumen, and maturity • Exceptional organization skills, verbal and written communication skills, and meticulous attention to detail • High proficiency in MS Office and auxiliary platforms, e.g., MS Teams • Strong project and task management skills • Ability to multitask and adjust in a fast-paced environment • Experience in scheduling assistance and calendar management • Ability to adjust working schedule as needed to support meetings before and after office hours • Ability to work with other EAs to align calendars for ELT and Board meetings • Experience with Concur is a plus • Successful completion of a background check may be required in accordance with local legislation

🏖️ Benefits

• Paid time off • Medical insurance • Dental insurance • Vision insurance • 401(k) • Travel as needed (estimate 1x per quarter to Circana US Offices) • AI-assisted screening disclosure • Background check may be required, with notice that current employer will not be contacted without permission

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