Project Finance Operations Specialist

🔥 21 minutes ago

🇺🇸 United States – Remote

💵 $75k - $92k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

👻 Ghost score 0%

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CloudFit Software

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2018

🔒 Cybersecurity

📋 Compliance

🏛️ Government

Cybersecurity • Compliance • Government

CloudFit Software is a U. S. -based managed services provider that specializes in running and securing mission-critical Microsoft Cloud workloads for commercial and government customers. The company offers Microsoft 365 and Azure licensing, cloud workload management, managed user experience, application development and AI support, and specialized CMMC and compliance services (NIST 800-171, DFARS). Founded by former Microsoft leaders, CloudFit emphasizes 24/7 proactive management, cybersecurity, and adherence to government security requirements—operating wholly within the U. S. with a highly cleared workforce and strong DoD/federal customer focus.

📋 Description

• Manage project billing activities across government and commercial contracts • Develop and maintain billing schedules aligned with contractual requirements and project milestones • Prepare and submit customer invoices • Track billing status, exceptions, unbilled activity, and collection follow-through • Monitor project cash positions and provide updates supporting forecasting and business decisions • Support project purchasing and vendor payment processes • Validate invoices against approved budgets, commitments, purchase orders, and contractual requirements • Partner with project managers and operational leaders to resolve billing, payment, contract, and cash-flow issues • Maintain documentation, standard operating procedures, and work instructions for project finance processes • Engineer and automate workflows to improve efficiency, data quality, visibility, and control • Assist with contract intake, project setup, billing terms, contract modifications, and quote-to-cash activities • Support continuous improvement across Finance, Operations, and Project Delivery • Provide timely stakeholder support, clear communication, and disciplined follow-through • Improve efficiency, transparency, and operational effectiveness through continuous improvement

🎯 Requirements

• Bachelor's degree in Finance, Accounting, Business Administration, or a related field, or equivalent professional experience • Experience supporting billing, accounts receivable, project accounting, finance operations, or contract administration • Strong understanding of invoice management, collections, and financial documentation • Experience working with project budgets, purchase orders, vendor invoices, commitments, and cost tracking • Ability to translate contract, project, budget, invoice, and payment data into accurate, actionable financial information • Strong organizational skills, attention to detail, and ability to manage competing priorities • Clear communication, sound judgment, and a collaborative customer-service approach • Proficiency with Microsoft Excel and modern business systems • Experience supporting federal government contracts preferred • Familiarity with project-based accounting or ERP systems preferred • Experience documenting business processes and implementing operational improvements preferred • Knowledge of contract terms, billing structures, and project financial management preferred • Experience using automation or AI-enabled tools to improve business workflows preferred • PST Time Zone preferred • Current Federal Security Clearance or ability to obtain • U.S. Citizenship required • Must meet federal security-clearance eligibility requirements, including full compliance with federal regulations • Applicants accepting a conditional offer may be subject to government security investigations

🏖️ Benefits

• Medical, dental, vision insurance, & voluntary health options for you and your family • Talkspace, Calm, virtual therapy, counseling • 401(k), HSA, FSAs, Personal Financial Advisors • 3 Weeks of PTO • 15 Paid Company Holidays • 8 Giving Back Hours • Wellness Program: reimbursement, gym discounts, health fairs, & more! • Recognition Program: Earn & give recognition, annual awards, celebrations • Career development for employees at every level • Certification Reimbursement • User Friendly Career Development Tools & Resources • Competitive compensation • Comprehensive benefits package • Reasonable accommodations and support in recruiting processes

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