Associate Conference Manager

Job not on LinkedIn

🔥 2 minutes ago

🐊 Florida – Remote

🐊 Florida – Remote

💵 $47.2k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎪 Events

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Conference Catalysts

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2006

💼 Consulting

📣 Marketing

🏨 Hospitality

Consulting • Marketing • Hospitality

Conference Catalysts is a full-service conference and operations management company serving professional associations. They plan and execute in-person, virtual, and hybrid events, provide operations and organizational management, and deliver integrated digital solutions including a fully-managed virtual/hybrid event platform (CONFlux), association websites (CATALYZE/SitePlex), and web/graphic design services. The company focuses on improving communication, operational efficiency, and attendee experience for association clients, and offers marketing, photography, and platform-based tools to support events and organizational needs.

📋 Description

• Support Conference Managers and the Director – Conference Management Operations in managing conferences from conception through completion • Provide weekly status updates, discuss time-sensitive items, address quality-control checks, and identify process improvements • Attend and actively participate in Unit, team, workshop, and all-company meetings • Maintain accurate time records according to company policy • Manage ClickUp boards, tasks, checklists, timelines, and priorities for each conference • Develop relationships with conference leadership and liaise with clients regarding conference requirements • Configure and manage online paper submission and registration processes • Compile conference proceedings content • Produce detailed requests for proposals covering timelines, venues, suppliers, legal obligations, staffing, and budgets • Develop and actively manage conference budgets and ensure project elements remain on schedule and on budget • Research markets to increase conference attendance and paper submissions • Coordinate venues, caterers, exhibit designers, contractors, suppliers, and other vendors • Plan room layouts, menus, food and beverage, volunteer staffing, and briefings • Sell sponsorship, stand, and exhibition space to potential exhibitors and partners • Prepare delegate packs, name badges, and conference collateral • Coordinate marketing, public relations, design, branding, print materials, and social media promotion • Coordinate suppliers, handle client queries, and troubleshoot during conferences • Oversee onsite setup of registration, exhibit areas, and meeting rooms • Conduct post-conference evaluations, including data entry, analysis, and sponsor reports • Schedule and facilitate committee conference calls, take detailed minutes, and facilitate action-item completion • Maintain current, user-friendly conference websites and develop social media platforms with regular content

🎯 Requirements

• Bachelor's degree in event management, business administration, management, communications, or related field, or relevant combination of education and experience • Strong communication, organization, and client-facing skills • Strong project management skills, with the ability to manage multiple tasks and deadlines • Demonstrated problem-solving ability and resourcefulness • Familiarity with professional associations or nonprofit organizations • Proficiency in Gmail, ClickUp, Slack, Google Calendar, Zoom, Cvent, MailChimp, Last Pass, Survey Monkey, ShareX, and other company applications • Knowledge of the basic structure of IEEE and ability to keep current on all policies and maintain an updated contact list • Domestic and international travel required, approximately 7–8 times per year for 5–8 days each time • Must have, or have the ability to acquire, a passport • Must be able to lift up to 15 pounds at times • Must be capable of traveling on long-haul flights

🏖️ Benefits

• Comprehensive Medical, Dental & Vision Insurance (Full employee premiums covered by Conference Catalysts) • Health Flexible Spending Account (FSA) for eligible health & wellness expenses • 401(k) Retirement Plan following the 90-day onboarding period, with dollar-for-dollar matching up to 5% of employee deferrals • Uncapped flex time off following the 90-day onboarding period • 14 paid company holidays • Voluntary Life and AD&D insurance • Individual professional development budget • Annual office discretionary budget • Annual swag store budget • Monthly gym membership reimbursement