Business Operations Coordinator

🔥 1 minute ago

🗽 New York – Remote

🗽 New York – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Business Operations

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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DataCatalyst

WebsiteLinkedInAll Job Openings

51 - 200 employees

💼 Consulting

📦 Logistics

📣 Marketing

Consulting • Logistics • Marketing

DataCatalyst is a company that helps businesses unlock the power of data to drive bottom-line results. It specializes in data management, monetization, and governance, guiding organizations from strategy through implementation. DataCatalyst offers solutions such as data scrubbing, data analytics, and monetization strategies to convert information into actionable plans that support business growth. By crafting customized solutions, DataCatalyst enables organizations to thrive in today's data-driven environment.

📋 Description

• Manage executive calendars, anticipate conflicts, and propose solutions • Arrange travel, expense submissions, and in-person logistics for leadership • Coordinate internal, client, prospect, and software-partner meetings across multiple calendars • Schedule candidate interviews through the ATS and support a professional candidate experience • Set up Zoom and Teams meetings and prepare sessions and materials • Book in-office days and meeting space through Regus or similar providers • Run leadership check-ins, maintain action lists, and follow up on commitments • Maintain operating records for software partner agreements, deal registrations, referrals, commissions, certifications, and renewals • Maintain partner relationship maps and flag overlapping target-account coverage • Coordinate partner portals, co-marketing assets, joint meetings, and follow-up • Own Salesforce data quality and correct stale or inconsistent records • Enrich accounts and contacts using conversations, public sources, and partner intelligence • Research accounts and contacts and build target lists for SDR and leadership • Maintain Mailshake outreach lists and sequences and produce activity reporting • Maintain purchased and subscribed data sources and recommend additions or corrections • Coordinate relationships with executive assistants at clients, prospects, and partners • Administer onboarding and offboarding, including schedules, introductions, accounts, licenses, access, and firm information • Administer licenses and user access across Google Workspace, Zoom, Lucid, Salesforce, ATS, Mailshake, and other SaaS tools • Coordinate AWS and Amazon Business account administration with the responsible engineer • Maintain credential inventory, enforce MFA on administrative accounts, and remove access within one business day of departures or role changes • Manage Zoom cloud recordings and delete redundant copies • Maintain naming conventions, folder structures, and written procedures • Publish LinkedIn posts and maintain the company page • Make routine WordPress website updates and coordinate larger changes with outside resources • Coordinate external marketing, graphics, content, and legal providers • Build and format client-ready PowerPoint presentations • Build and maintain Excel trackers, lists, and basic analyses using formulas, filters, lookups, and pivot tables • Prepare meeting agendas, capture decisions and actions, and file them in the appropriate system • Evaluate recurring work and implement standardization, automation, and appropriate GenAI use • Build working knowledge of DataCatalyst’s data management and consulting business • Reallocate capacity to partner operations, CRM enrichment, research, and process improvement

🎯 Requirements

• Several years of experience in business operations, executive support, professional-services administration, sales operations, or a similarly broad coordination role • Track record of staying long enough in prior roles to take real ownership • Experience managing complex calendars and follow-up for executives or senior professionals • Exceptional organization and attention to detail • High responsiveness and strong instinct to close the loop • Proactive operating style and ability to identify additional work, risks, and improvements • Sound judgment about when to act, recommend, or seek clarification • High integrity and discretion with confidential information • Courteous, professional written and spoken communication style • Solid PowerPoint and Excel skills • Experience with Salesforce or another CRM and appreciation for data quality • Experience with Google Workspace and comfort learning and administering SaaS tools • Effective in a fully remote environment across countries and time zones • Curiosity about data and consulting and desire to become highly capable with GenAI tools • Comfortable with occasional travel or in-person meetings when there is a business reason • Helpful but not required: experience in consulting, professional services, technology, data management, legal, accounting, client-service environments, ATS, WordPress, Zoom administration, LinkedIn company-page administration, Mailshake or similar tools, software partner/channel programs, external vendors, and prospect/account research • Employment contingent on a background check conducted in accordance with applicable law

🏖️ Benefits

• Fully remote, low-travel model • Sustainable work-life balance • Flexible work across time zones • Impact-driven work shaping client strategy and operational clarity • Collaborative environment with respectful disagreement and diverse perspectives • Entrepreneurial, low-bureaucracy environment • Accelerated professional growth alongside veteran consultants • Focus, autonomy, and sustainable balance • Equal opportunity employer

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