Senior Project Coordinator – AV Integration

🔥 0 minutes ago

🥔 Idaho, Nevada, +2 more states – Remote

🥔 Idaho – Remote 🎰 Nevada – Remote 🌶️ New Mexico – Remote 🦬 Wyoming – Remote

⏰ Full Time

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 10%

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Diversified

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1993

🏢 Enterprise

📱 Media

🔐 Security

💰 Private Equity Round - Diversified Systems on 2022-12

Enterprise • Media • Security

Diversified is a global systems integrator and experiential technology services firm that designs, builds, integrates, and supports immersive audio-visual and digital experience environments across venues such as broadcast facilities, stadiums and arenas, corporate offices, classrooms, healthcare spaces, retail stores, houses of worship, and live performance venues. Their offerings include audio-visual systems, digital signage, electronic security, IPTV, immersive experiences, media production and supply chain, meeting and collaboration solutions, and smart workplace technologies, together with lifecycle services like strategy & design, financing, build & integrate, proactive monitoring, managed support, staffing for live events, and cybersecurity. Diversified serves enterprise and public-sector clients — including broadcast media, sports and live events, education, healthcare, government, retail, and large corporate customers — and partners with technology vendors such as Microsoft, Cisco, Crestron, Sony, and others to deliver large-scale, managed technology ecosystems.

📋 Description

• Organize, control, execute, and facilitate project activities throughout the project lifecycle • Support project logistics, planning, coordination, and finances • Work with Sales and Technical Operations teams on project kick-offs and closeout • Create project documents and post critical documentation to enterprise document management portals • Coordinate vendors and subcontractors • Track procurement, equipment orders, and deliveries • Schedule and attend internal and external project meetings • Review project conversions and budgets against customer purchase orders and contracts • Coordinate with Sales and Project Management to resolve budget and contract issues • Provide administrative support to Technical Operations, Project Managers, project teams, and local management • Coordinate regular project billings with Accounts Receivable, including AIA billing documents where applicable • Serve as primary interface between Project Management and Procurement • Assist with Bill of Materials management • Coordinate project deliveries, inventory, and onsite tasks • Check equipment delivery status and follow up on unreceived or unpurchased items • Facilitate subcontractor and vendor quote approvals • Review project financials and organize monthly cost reports • Complete project closeout checklist tasks and reproduce project preparation forms • Collaborate with project teams and supervisors to manage bandwidth and tasks

🎯 Requirements

• High School Diploma or equivalent • AVIXA CTS or Industry Certifications • 5+ years of experience in a Project Coordinator support role and/or projects-related role • Experience with MS Office suite, especially Excel, Word, Outlook, PowerPoint, and Adobe • Familiarity with Accounting Systems • Experience with project management software, such as MS Project • Ability and willingness to mentor other team members • Ability to act on behalf of the Project Manager when necessary • Ability and willingness to work in a team-oriented environment and remote locations • Effective oral and written communication skills • Ability to adapt to shifting priorities • Analytical and problem-solving capabilities • Ability to elicit cooperation across departments • Strong organization and task-switching abilities • Ability to research project-related issues and products • Ability to prioritize and execute tasks in a high-pressure environment • Technical/business degree or equivalent work experience preferred • Microsoft Teams • Dynamics 365 • General Contractor, Construction, Security, or Integration background • Familiarity with AIA and Prevailing Wage documents and processes • Client management skills • Strong financial acumen

🏖️ Benefits

• Training classes as required by department needs and management • Virtual U.S. position • Remote work capability