Senior Project Coordinator – Sports Venue

🕒 September 4

🌽 Illinois – Remote

🌽 Illinois – Remote

⏰ Full Time

🟠 Senior

👷‍♀️ Project Manager

👻 Ghost score 40%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Diversified

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1993

🏢 Enterprise

📱 Media

🔐 Security

💰 Private Equity Round - Diversified Systems on 2022-12

Enterprise • Media • Security

Diversified is a global systems integrator and experiential technology services firm that designs, builds, integrates, and supports immersive audio-visual and digital experience environments across venues such as broadcast facilities, stadiums and arenas, corporate offices, classrooms, healthcare spaces, retail stores, houses of worship, and live performance venues. Their offerings include audio-visual systems, digital signage, electronic security, IPTV, immersive experiences, media production and supply chain, meeting and collaboration solutions, and smart workplace technologies, together with lifecycle services like strategy & design, financing, build & integrate, proactive monitoring, managed support, staffing for live events, and cybersecurity. Diversified serves enterprise and public-sector clients — including broadcast media, sports and live events, education, healthcare, government, retail, and large corporate customers — and partners with technology vendors such as Microsoft, Cisco, Crestron, Sony, and others to deliver large-scale, managed technology ecosystems.

📋 Description

• Organize, control, execute, and facilitate project activities throughout the project lifecycle • Support project logistics, planning, coordination, and project finances • Assist Sales and Technical Operations teams with project kick-offs, equipment ordering and tracking, and project closeout • Create project documents and coordinate vendors • Track procurement and schedule and attend project meetings • Review project conversions and budgets against customer purchase orders and contracts • Coordinate with Sales and Project Management to resolve issues • Provide administrative support to Technical Operations, Project Teams, and local management • Maintain compliance with company policies, procedures, and standards • Coordinate regular project billings with Accounts Receivable, including AIA billing documents when applicable • Post critical project documentation to enterprise document management portals • Serve as the primary interface between Project Management and Procurement • Assist in managing Bills of Materials for active projects • Coordinate project deliveries with Shipping and Receiving • Coordinate onsite deliveries, inventory, and other onsite tasks • Support Project Managers with equipment ordering, tracking, documentation, and subcontractor/vendor quote approvals • Check equipment delivery status and follow up on unreceived or unpurchased items • Attend internal and external project meetings • Review project financials and prepare billing submittals for Accounts Receivable • Organize monthly cost reports and complete project closeout checklist tasks • Reproduce forms needed for project preparation • Collaborate with project teams and supervisors to manage bandwidth and tasks

🎯 Requirements

• High School Diploma or equivalent • 5+ years of experience in a Project Coordinator support role and/or projects-related role • Experience with MS Office suite, especially Excel, Word, Outlook, PowerPoint, and Adobe • Familiarity with Accounting Systems • Experience with project management software such as MS Project • Ability and willingness to mentor other team members • Ability to act on behalf of the Project Manager when necessary • Ability and willingness to work in a team-oriented environment and remote locations • Effective oral and written communication skills • Ability to adapt to shifting priorities • Analytical and problem-solving capabilities • Ability to respond promptly and efficiently to project adjustments • Ability to elicit cooperation across departments • Strong organization and task-switching ability • Ability to conduct research into project-related issues and products • Ability to prioritize and execute tasks in a high-pressure environment • AVIXA CTS or industry certifications • Technical/business degree or equivalent work experience preferred • Microsoft Teams • Dynamics 365 • General Contractor, Construction, Security, or Integration background • Familiarity with AIA and prevailing wage documents and processes • Client management skills • Strong financial acumen

🏖️ Benefits

• Remote work capability, including work in remote locations • Training classes as required by department needs • Opportunity to mentor other team members