Senior Executive Assistant

🔥 0 minutes ago

🌽 Illinois, Maryland – Remote

🌽 Illinois – Remote 🦀 Maryland – Remote

💵 $112.8k - $141k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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IonQ

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2015

🤖 Artificial Intelligence

🔌 API

🏢 Enterprise

Artificial Intelligence • API • Enterprise

IonQ is a company specializing in quantum computing, providing a quantum cloud platform that allows users to access and utilize quantum processors. They offer extensive documentation and resources for developers to learn and implement quantum computing solutions using their SDKs and APIs, integrating with platforms like Qiskit, Cirq, and TensorFlow. IonQ also offers integrations with cloud services such as Amazon Braket, enabling hybrid cloud quantum computing. Their platform includes tools for managing jobs, organizations, and projects, as well as simulators that support noise models and up to 29 qubits. IonQ is dedicated to advancing quantum computing technology and provides community support through channels like Slack.

📋 Description

• Serve as the trusted right hand to the President/GM • Manage scheduling, travel, expenses, and ad hoc projects • Prioritize incoming requests and protect the Executive's focus and personal time • Resolve calendar conflicts with minimal escalation • Coordinate IT/AV for meetings, calls, and events with senior stakeholders • Prepare daily and weekly briefings with agendas, attendee backgrounds, and materials • Plan and book domestic and international travel, including flights, cars, and hotels • Build detailed itineraries with confirmations, contacts, and contingency options • Coordinate logistics across multiple residences and offices, including seasonal moves • Manage passports, visas, Global Entry, loyalty programs, and travel preferences • Monitor trips in real time and rebook when plans change • Reconcile corporate and personal card expenses and submit expense reports • Track invoices, vendor payments, memberships, and subscriptions • Maintain travel and event budgets and flag anomalies • Manage the principal's inbox, triage messages, draft replies, and flag priorities • Draft correspondence and represent the principal as the first point of contact • Coordinate with communications, PR, and social teams on announcements and appearances • Maintain contact lists, gift records, and relationship notes • Liaise with finance, accounting, and family-office teams as needed

🎯 Requirements

• 5+ years of executive assistant experience in Tech or Finance • At least 3 years supporting a C-suite executive, founder, or high-net-worth principal • Advanced proficiency in Google Workspace and/or Microsoft 365 • Proven mastery of complex calendar management across time zones • Extensive experience booking domestic and international travel • Strong expense management skills with tools such as Concur, Expensify, Navan, or Ramp • Exceptional written and verbal communication skills • Demonstrated discretion with highly confidential business and personal information • Bachelor's degree • Strong aptitude for AI, including Claude and ChatGPT (preferred) • Experience drafting external correspondence and executive talking points (preferred) • Familiarity with travel between multi-residence logistics (preferred) • Availability outside standard hours when travel or urgent matters require • For U.S. non-technical jobs, must be a U.S. citizen or national, U.S. permanent resident, or lawfully admitted refugee/asylee due to export-control requirements

🏖️ Benefits

• Comprehensive medical, dental, and vision plans • Matching 401(k) • Unlimited PTO • Paid holidays • Parental/adoption leave • Legal insurance • Home technology stipend • Bonus • Equity • Flexible work arrangements: onsite, hybrid, or fully remote