Executive Assistant – Finance

🔥 57 minutes ago

🦌 Connecticut, Maine – Remote

🦌 Connecticut – Remote 🦞 Maine – Remote

💵 $80.2k - $116.2k / year

⏰ Full Time

🟠 Senior

🔴 Lead

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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The Jackson Laboratory

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 1929

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

The Jackson Laboratory is a nonprofit biomedical research organization that develops and distributes genetically defined mouse models, cell and computational resources, and preclinical services to accelerate biomedical discovery and translation to the clinic. It provides research platforms, data-science tools, custom model generation, and training and education programs for scientists, clinicians, and students, and partners with industry and academic groups to enable personalized medicine and drug development. JAX combines laboratory research, core services, and education to bridge mouse and human data and support advances in genetics and disease biology.

📋 Description

• Provide executive-level administrative support to the Senior VP/CFO, Corporate Controller, and Finance leadership team • Own the executive's calendar and act as gatekeeper for competing priorities • Arrange complex, multi-time-zone travel and compile meeting materials • Draft and edit confidential correspondence • Triage incoming issues and route or respond as appropriate • Complete expense reports and recurring administrative work • Serve as the connection between the executive's office and internal stakeholders • Track approved absences, AWAs, and time reports for Finance leadership • Maintain Finance, Notary, and AAIG SharePoint sites and email aliases • Coordinate Board Committee meetings and track minutes for signature • Plan team retreats, budget planning sessions, and leadership meetings • Manage the Administrative Assistants Information Group • Initiate purchase requisitions and track event budgets

🎯 Requirements

• 8+ years of experience in a same or similar executive support role (10+ years preferred) • High school diploma required • Bachelor's degree preferred, or equivalent combination of education and experience • Proven ability to handle confidential information with discretion • Strong written and verbal communication skills, including with Board members and external partners • Ability to manage competing deadlines in a fast-paced environment • Advanced proficiency in Microsoft Office, Zoom/Teams, and enterprise systems (HRIS, financial systems, travel programs) • Financial acumen to develop, monitor, and manage budgets • Flexibility to adapt to a frequently changing environment • Availability for after-hours support and occasional travel (20%)

🏖️ Benefits

• Fully remote work arrangement • Occasional travel • Compensation offers consider related work experience, geographic location, and internal equity