Chief of Staff

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🔥 3 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🔴 Lead

👩🏽‍✈️ Chief of Staff

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Elite365

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2022

🏥 Healthcare

🎯 Recruiter

Healthcare • Recruitment

Elite365 is a healthcare staffing company that fills critical talent gaps by placing experienced international registered nurses, locum tenens and permanent clinicians, travel therapists and allied clinicians, and dental medical professionals. Operating as a family of brands under Staffing Management, LLC, Elite365 provides short- and long-term staffing solutions (international nurse staffing, locums and permanent placement, therapy and allied travel staffing, dental staffing, and rural/remote/tribal locums), advocates for clinician career development, and partners with organizations such as Make‑A‑Wish San Diego. The company emphasizes quality placements, clinician support, referral bonuses, and services tailored to healthcare providers' operational and patient-outcome needs.

📋 Description

• Lead high-priority projects without a natural owner, including project planning, timelines, stakeholders, status reporting, completion, documentation, and rollout • Build and maintain Salesforce reports and dashboards for leadership, recruiting, staffing, and operations • Implement Salesforce efficiency improvements, including automations and flows; gather user requirements, maintain data quality, and drive adoption • Manage client contracts from drafting and redlines through approvals, execution, renewals, and amendments • Maintain Salesforce records of contract terms, rates, and key dates; flag renewals and expirations and escalate contract risks • Support marketing for site visits, conferences, and trade shows, including registration, booth materials, shipping, and swag management • Translate company goals into operating plans and track goals and key metrics • Prepare briefings, analyses, and talking points for leadership, vendor, and board meetings • Support Quarterly Leadership Planning, including agendas, pre-reads, logistics, notes, and action-item follow-up • Plan and execute the WMS Annual Retreat, including agenda, facilitation support, venue, travel, meals, budget, and follow-through • Serve as Trainual subject matter expert; maintain policies, processes, and training content and support adoption • Assist with employee onboarding and offboarding, including checklists, system access, equipment, welcome gifts, and training assignments • Coordinate employee reviews, birthday and work anniversary recognition, holiday celebrations, and gifts • Perform other duties supporting WMS’s mission and leadership team

🎯 Requirements

• Experience in operations, program or project management, business administration, or a similar role • Hands-on Salesforce experience, including building reports, dashboards, and basic automations • Experience managing contracts or vendor agreements • Strong project management skills, with a record of leading several initiatives at once • Excellent written and verbal communication • Sound judgment and discretion with confidential information • Preferred: experience in healthcare staffing, locum tenens, or travel healthcare • Preferred: Salesforce Administrator certification or Flow-building experience • Preferred: experience with Trainual or a similar training or knowledge platform • Preferred: event planning experience, such as trade shows, conferences, or retreats • Preferred: understanding of, or experience working with, rural, remote, or tribal health organizations

🏖️ Benefits

• Equal opportunity employer and non-discrimination commitment • Employee onboarding and offboarding support, including equipment and new-hire welcome gifts • Birthday and work anniversary gifts and employee recognition • Holiday celebrations and gifts • Annual employee reviews • Annual retreat • Conference and trade show participation • Remote work arrangement

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