Internal Services Coordinator

Job not on LinkedIn

🔥 6 minutes ago

🌪️ Oklahoma – Remote

🌪️ Oklahoma – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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EnerStar Solutions

WebsiteLinkedInAll Job Openings

51 - 200 employees

Founded 2010

📦 Logistics

📡 Telecommunications

⚡ Energy

Logistics • Telecommunications • Energy

EnerStar Solutions is a leading provider of customized solutions for various industries, predominantly focusing on high-speed broadband internet services powered by Low Earth Orbit satellites. Partnering with Starlink, they ensure connectivity for businesses in remote locations. Additionally, EnerStar offers equipment rentals and sales, covering a wide range of services including accommodations, logistics, and communication solutions, all while maintaining a strong commitment to health, safety, and environmental standards.

📋 Description

• Manage job postings across recruiting platforms including BambooHR, Indeed, and other sourcing channels • Coordinate candidate communications, interview scheduling, and hiring manager follow-up • Conduct applicant screening and initial qualification reviews • Maintain applicant tracking records and recruiting metrics • Support background checks, MVR reviews, onboarding, I-9 documentation, EEO reporting, recruitment reports, hiring events, and talent pipeline initiatives • Manage new hire orientation scheduling and compliance • Manage the company’s Learning & Development platform • Assign training programs, monitor completion, and generate training compliance reports • Maintain employee learning records and certifications • Support development initiatives, leadership training, learning campaigns, and mandatory compliance training • Coordinate MVR monitoring, biannual MVR reviews, license expiration tracking, driver qualification files, DOT administrative reporting, and quarterly random D&A requirements • Provide administrative support to the Transportation Supervisor, Supply Chain Coordinator, HSE Manager, Director of Risk Management, and Chief Operating Officer • Schedule meetings, coordinate calendars, prepare reports and presentations, maintain records, assist with vendors and data collection, and track action items • Assist with planning and coordinating special projects across the Internal Services Group • Maintain project trackers, status updates, deadlines, deliverables, and action items • Support continuous improvement initiatives and process documentation • Prepare recurring HR, Safety, Transportation, and executive reports • Compile workforce metrics, recruiting data, training compliance statistics, and operational reports • Maintain spreadsheets, dashboards, and tracking tools and ensure organizational data accuracy • Follow company policies, maintain confidentiality, build cross-departmental relationships, and support organizational objectives

🎯 Requirements

• Associate degree in Business Administration, Human Resources, Project Management, or related field preferred • Equivalent combination of education and experience will be considered • 2+ years of administrative, HR, recruiting, project coordination, or business support experience preferred • Experience supporting multiple departments or leaders is an asset • Experience with learning management systems or training platforms preferred • Experience with BambooHR, BizLibrary, DISA, Novara Flex / KPA preferred • Strong organizational and time management skills • Exceptional attention to detail • Ability to manage multiple priorities simultaneously • Professional written and verbal communication skills • Advanced proficiency in Microsoft Office 365, particularly Excel, Outlook, Teams, and PowerPoint • Ability to prepare reports and analyze data • Strong customer service mindset • Ability to maintain confidentiality and handle sensitive information • Self-motivated with the ability to work independently • Strong problem-solving and follow-through skills • Ability to adapt to changing priorities in a fast-paced environment

🏖️ Benefits

• Full-time employment • Remote work arrangement