Director, Meeting Services – Speaker Bureau

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🔥 0 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $100k - $130k / year

⏰ Full Time

🔴 Lead

👔 Director

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This company has sponsored H1B visas in the past.

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Manage team members under the supervision of the VP, Meeting Services • Forecast hours for self and assigned team members and pass-through costs • Lead high-volume meetings and manage clients for logistics projects • Manage program logistics including venue selection, contract negotiations, travel, food and beverage, room sets, A/V, hotel rooming lists, transportation, and ancillary vendors • Independently plan and execute live and high-quality virtual meetings with multimedia components • Configure virtual platforms, manage technology vendors, and conduct rehearsals • Manage attendees and communications • Advise clients and attendees on meeting formats and timing • Build and customize registration websites and recruitment materials • Ensure quality control of client materials and develop best-practice protocols • Oversee program recruitment and attendee management • Review meeting specifications and recommend cost reductions • Pull job usage, finance, and Cvent reports • Participate in project briefings, kickoffs, internal status meetings, and new business pitches • Lead logistics teams onsite at large meetings and coordinate with clients, venues, and vendors • Review and reconcile final invoices and pass-through costs • Prepare attendee spend reports compliant with Open Payments Guidelines • Negotiate vendor rates and contract terms • Own meeting budgets and advise project teams on risks and corrective actions • Identify operational improvements to improve execution, efficiency, and costs • Build meeting budgets and assess vendors • Provide career development, training, and mentoring as a people manager • Forecast hours and report risks to the VP • Review department policies and support biweekly team meetings • Maintain or exceed minimum billable utilization percentages • Demonstrate commitment to diversity, equity, and inclusion

🎯 Requirements

• Bachelor’s degree or 12 years in a pharmaceutical hospitality role • Experience planning live, virtual, or hybrid meetings • Knowledge of hotel bookings and air travel • CMP (Certified Meeting Professional) preferred but not required • Proficiency with Cvent or a similar registration platform • Proficiency with Excel • Ability to travel up to 25–30% annually

🏖️ Benefits

• Competitive salary and benefits • Reasonable accommodation during the hiring process for qualified applicants with disabilities • Up to 25–30% travel annually

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