Meeting Supervisor – Speaker Bureau, Pharma Agency Experience Required

Job not on LinkedIn

🔥 3 hours ago

🗽 New York – Remote

🗽 New York – Remote

💵 $67k - $97k / year

⏰ Full Time

🟠 Senior

🔴 Lead

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

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EVERSANA

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

💼 Consulting

🏥 Healthcare

⚕️ Healthcare Insurance

Consulting • Healthcare • Healthcare Insurance

EVERSANA is a comprehensive service provider focused on integrated commercial solutions for the life sciences industry. The company offers a wide range of services including advisory and management consulting, regulatory consulting, patient services, market access strategies, pricing and revenue management, medical affairs, and digital transformation. EVERSANA is known for its expertise in drug commercialization, enabling companies to effectively launch and manage pharmaceutical products. With a platform powered by data and analytics, EVERSANA addresses challenges related to drug pricing, market access, patient adherence, and product delivery, helping companies optimize their commercial strategies and enhance patient outcomes. The company emphasizes innovation and has been recognized for its use of AI and data analytics within the life sciences sector.

📋 Description

• Independently manage and successfully execute speaker bureau meetings, launches, and trainings • Attend project briefings and kick-off meetings • Support initial budget development and identify operational improvements • Maintain project dialogue, assess progress, and initiate scope changes • Understand and resolve client requests using portal functionality • Collaborate with Client Services, Meeting Services, and key stakeholders • Support speaker bureau leadership with reports, presentations, training, and mentoring • Oversee end-to-end program logistics, including venues, contracts, travel, catering, room sets, audiovisual production, accommodations, and transportation • Plan and execute virtual meetings, including platform configuration, client support, vendor management, rehearsals, attendee communications, and technical assistance • Ensure program accuracy, attendee management integrity, timelines, and quality standards • Negotiate vendor rates and contract terms • Support multiple clients and provide coverage during holidays or absences • Maintain client compliance and escalate risks or issues • Track attendee spend reports according to Open Payments guidelines • Review, reconcile, and approve invoices and pass-through costs • Maintain financial accountability and meet billable utilization requirements • Provide standard and customized client reports

🎯 Requirements

• Bachelor’s degree or 8 years in a pharmaceutical hospitality role • Experience planning all types of speaker bureau meetings, live, virtual, or hybrid • CMP (Certified Meeting Professional) preferred but not required • Proficiency with Zoom, Teams, Bureau Platform, and Excel • Cvent preferred but not required • Proactive, solution-oriented thinking • Ability to manage multiple workstreams with attention to detail • Travel up to 25–30% annually • Ability to work in select U.S. locations based on business and operational considerations

🏖️ Benefits

• Competitive salary and benefits • Reasonable accommodation during the hiring process for qualified applicants with disabilities • Inclusive culture emphasizing diversity, equity, and inclusion

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