Senior Admin Manager

Job not on LinkedIn

🔥 13 hours ago

🇺🇸 United States – Remote

💵 $101k - $119.5k / year

⏰ Full Time

🟠 Senior

👔 Manager

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Everybody Votes Campaign

WebsiteLinkedInAll Job Openings

11 - 50 employees

A national nonprofit working with local organizations to help all eligible people register to vote

📋 Description

• Own and manage the CEO’s schedule and inbox, prioritizing requests and aligning the CEO’s time with organizational priorities • Complete executive and administrative responsibilities, including expense reports, confidential correspondence, complex travel arrangements, and detailed trip preparation • Develop, implement, and maintain systems that support organization, follow-through, and task tracking for the CEO and senior team • Keep the CEO informed of upcoming commitments, responsibilities, priorities, and decisions requiring attention • Serve as a day-to-day thought and execution partner to the CEO, anticipating needs and identifying potential challenges • Manage access to the CEO, redirecting or declining requests when appropriate • Facilitate and manage the morning senior stand-up • Provide meeting support through detailed note-taking, information and decision synthesis, and identification of action items • Lead meeting follow-up, assigning and tracking action items and incorporating them into agendas and workflows • Coordinate and create agendas with internal and external stakeholders • Maintain systems for tracking commitments and follow-up across meetings, projects, and organizational priorities • Partner with the Development team to maintain alignment and advance priorities and commitments • Serve as the CEO’s liaison to the Board of Directors and organizational donors • Schedule calls and meetings for board members and donors and manage coordination, invitations, and preparation • Support board meeting preparation and advance distribution of relevant materials • Maintain discretion and confidentiality with board members and donors • Work with the Sr. Director of People & Culture and CEO on compliance with bylaws and applicable rules regarding board and committee matters

🎯 Requirements

• Experienced, highly organized professional with strong written and verbal communication • Exceptional attention to detail and highly developed organizational skills • Ability to manage multiple competing priorities and work under pressure • Highly self-directed; able to move tasks forward with minimal oversight • Ability to handle confidential matters with discretion • Excellent judgment and ability to anticipate needs, identify challenges, and provide thoughtful pushback • Strong ownership and resourcefulness; plans ahead and proposes solutions with minimal guidance • Exceptional meeting and communication skills, including accurate note-taking, synthesis of decisions, and translation into clear next steps • Track record of expertly managing complex scheduling and competing priorities for a high-level executive • Ability to learn, internalize, and incorporate EVC’s voice across platforms • Trustworthiness, discretion, and ability to manage competing relationship responsibilities • Strong executive presence and judgment when interacting with senior staff, board members, donors, partners, and stakeholders • Experience with project management systems such as Monday.com helpful but not required • Quick technical adoption of new systems helpful but not required • Experience developing or implementing operational systems and workflows helpful but not required • Demonstrated success in civic engagement or political space helpful but not required • Fully vaccinated against COVID-19 as required by VRP • Cultural competence to work successfully with diverse staff, partners, and stakeholders • Location based in DC preferred but not required

🏖️ Benefits

• COVID-19 vaccination requirement and access to recommended vaccines • Equal Opportunity Employer • Remote work in the United States