Vendor Management Coordinator

🔥 12 minutes ago

🗽 New York – Remote

🗽 New York – Remote

💵 $13 - $17 / hour

⏰ Full Time

🟢 Junior

🛒 Procurement

🚫👨‍🎓 No degree required

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 0%

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First American

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1889

🏠 Real Estate

💸 Finance

🏢 Enterprise

Real Estate • Finance • Enterprise

First American is a historical company that has been operating since 1889, evolving into a $9 billion organization with over 20,000 employees and more than 700 offices worldwide. The company provides a range of products and services that assist homebuyers, sellers, businesses, and investors in the real estate market. With a strong focus on employee engagement and culture, First American emphasizes innovation, technology, and community involvement, driving transformation within the real estate industry.

📋 Description

• Place and track orders for energy vendor work • Obtain and compare quotes as needed • Confirm scope, timing, and delivery expectations with vendors • Coordinate title work with agents • Place requests for subsequent updates and date downs with original vendors when required • Maintain timely, professional communication with vendors • Follow up on open items, hold vendors to agreed deadlines, and document commitments and responses • Monitor file milestones and status • Identify delays or missing information and escalate promptly • Communicate file status, risks, and changes to internal operations staff and the sales representative • Coordinate with the internal production team on quality concerns • Track review status and corrective updates and route issues to the appropriate owner • Review recurring quality issues and results with management • Support initiatives to improve production processes and track actions and outcomes • Maintain accurate order, quote, deadline, escalation, and quality records • Follow company and department policies, including compliance and information security requirements

🎯 Requirements

• 1+ years of related experience in vendor coordination, order processing, title or energy services, operations, customer service, or deadline-driven administrative work • Strong organization and follow-through, with the ability to track multiple files, deadlines, dependencies, and open questions • Clear written and verbal communication and sound interpersonal skills • Confidence in following up with vendors and escalating concerns professionally • Problem-solving skills and attention to detail • Proficiency with Microsoft Office • Ability to learn order-management, production, and tracking systems • Ability to work under pressure and adapt to changing schedules • Ability to collaborate across vendor, agent, operations, production, and sales teams

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • 401(k) • PTO/paid sick leave • Employee stock purchase plan • Inclusive, people-first workplace culture • Equal opportunity employment

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