Accounts Payable Supervisor

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🎰 Nevada – Remote

🎰 Nevada – Remote

💵 $70k - $85k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

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First Legal

WebsiteLinkedInAll Job Openings

501 - 1000 employees

🤝 B2B

🛍️ eCommerce

B2B • Legal • eCommerce

First Legal is a comprehensive litigation support firm specializing in simplifying the legal process from filing through trial. With over 35 years of experience, they offer a wide range of services, including court filing, eFiling, service of process, court reporting, eDiscovery, and investigations. Their culture of innovation and commitment to quality service positions them as a premier provider for law firms across the United States, ensuring personalized solutions and an effortless client experience.

📋 Description

• Oversee end-to-end AP processing including invoice receipt, coding, approval routing, and payment disbursement. • Manage weekly and off-cycle check, ACH, and wire payment runs. • Maintain vendor master data including onboarding, W-9 collection, and banking information updates. • Monitor AP aging and ensure liabilities are recorded and settled within agreed terms. • Resolve vendor disputes and escalated payment inquiries professionally and promptly. • Oversee employee expense report review and reimbursement processing in compliance with company T&E policy. • Ensure proper sales and use tax treatment on applicable vendor invoices. • Lead AP-related month-end close activities including accruals, cutoff review, and GL reconciliations. • Prepare and review AP subledger-to-GL reconciliations and resolve variances. • Support the preparation of cash disbursement forecasts and working capital reporting. • Produce AP performance metrics including invoice cycle time, aging analysis, and vendor payment compliance. • Assist with internal and external audit requests related to the AP function. • Identify and implement process improvements to enhance AP efficiency, accuracy, and scalability. • Enforce internal controls over the procure-to-pay cycle in accordance with company policy. • Support ERP system enhancements, automation initiatives, and AP-related system configurations. • Maintain and update AP policies, procedures, and desk documentation.

🎯 Requirements

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or related field preferred • 5+ years of accounts payable experience, including 1–2 years in a supervisory or lead capacity • Experience in a high-volume, AP environment • Strong working knowledge of AP processes, vendor management, and month-end close procedures • Experience with ERP systems (NetSuite preferred) and AP automation tools (Ramp preferred) • Proficiency in Microsoft Excel; experience with reporting and data analysis

🏖️ Benefits

• Health insurance • 401(k) • Paid time off • Flexible working hours • Professional development opportunities