Accounts Payable Specialist

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🕒 June 30

🏄 California – Remote

🏄 California – Remote

💵 $31 - $33 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

📝 Accounts Payable

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Futuro Health

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2019

🏥 Healthcare

🍽️ Food & Beverage

💼 Consulting

Healthcare • Food & Beverage • Consulting

Futuro Health is a nonprofit organization dedicated to facilitating educational journeys into allied health careers for individuals and communities. It aims to grow the workforce that healthcare employers need by providing diverse educational programs and scholarships designed to create opportunities for aspiring healthcare professionals. Futuro Health partners with educational institutions to offer programs that train students for various roles such as Emergency Room Technicians, Medical Assistants, Pharmacy Technicians, and more. The organization emphasizes recruiting, educating, and supporting diverse communities, ensuring that scholars are prepared to be both capable and compassionate caregivers. Its initiatives are driven by a mission to improve the health and economic prospects of communities by expanding the network of healthcare workers across the nation.

📋 Description

• Maintain Futuro Health accounts payable email inbox and track all AP invoices in a timely manner. • Demonstrate familiarity with Bill.com systems and Sage/Intacct accounting system. • Set up new vendor records accurately and in a timely manner, including but not limited to name, address, payment method, tax code, and 1099 classification; maintain and update existing vendor records as needed. • Set up payment methods (check, ACH, Bill.com network ID) accurately and in compliance with established procedures. • Maintain W-9 documentation; assist the Director of Finance and Accounting with 1099 processing. • Process AP invoices through Bill.com and Sage Intacct, including but not limited to obtaining proper approvals, assigning GL codes, and ensuring accurate coding and documentation. • For non–education provider invoices, track signed contracts and monitor total invoice amounts against contract terms; communicate discrepancies to the supervisor or stakeholder promptly. • For all invoices from education providers, perform complex reconciliations against internal scholar data from the database. • Participate in training related to tuition calculations and reconciliation; advanced Excel skills or willingness to learn are required. • Identify discrepancies and communicate with internal stakeholders and external vendors in a timely manner; investigate and resolve issues effectively. • Ensure AP records in Bill.com synced with Sage Intacct in a timely, complete, and accurate manner. • Participate in meetings with new and existing education providers and provide ongoing training on invoicing processes. • Maintain employee credit cards, including but not limited to ordering and issuing cards. • Manage employee reimbursements, including but not limited to expense coding and tracking approvals. • Provide training to new employees on reimbursement processes and credit card usage during onboarding. • Assist the Director of Finance and Accounting with financial reporting and ensure compliance with federal, state, and local regulations related to accounts payable and financial reporting. • Support annual audits and resolve related issues. • Provide backup support and assist with AR billing as needed. • Perform other duties in support of organizational goals.

🎯 Requirements

• Experience with Sage, Bill.com, Intacct, or similar accounting systems. • Working knowledge of GAAP. • Proficiency in Microsoft Office, particularly Excel; strong reconciliation and data management skills. • Nonprofit accounting experience preferred but not required. • Strong attention to detail with excellent organizational, analytical, and problem-solving skills. • Ability to work independently in a 100% remote environment while also collaborating effectively with a team. • Demonstrated ability to manage multiple priorities, meet deadlines, and adapt to changing demands. • Proactive, self-motivated, and able to take initiative with minimal direction. • Strong communication and follow-up skills, with a professional and flexible approach. • High level of integrity, confidentiality, and commitment to accuracy and quality. • Solid time management skills, reliability, and consistent punctuality. • Bachelor’s degree in a relevant field of study or equivalent years of work experience. • Minimum 3+ years of AP experience.

🏖️ Benefits

• Platinum Tier Medical Plans: Choose from PPO, HMO, and HDP options, all fully paid by Futuro Health. • Dental and Vision Plans: Comprehensive coverage, fully paid by Futuro Health. • Life and AD&D, Long and Short-term Disability, and EAP: Fully covered by Futuro Health to ensure your peace of mind. • 401K Plans: Traditional and Roth Safe Harbor Plans with a 100% match up to 4% of employee contributions (subject to IRS limits). Immediate vesting. • Flexible Spending Accounts: Options include FSA, HSA, and Limited FSA Plans. • Voluntary Ancillary Benefits: Additional coverage for hospital stays, critical illness, accidents, legal services, identity theft protection, and pet care. • Reimbursements: Mobile phone, internet, and gym membership costs. • Wellness Programs: Access to a variety of wellness initiatives to support your overall health. • Career Growth: Opportunities for professional development and advancement.