Executive Assistant

Job not on LinkedIn

🔥 23 hours ago

🇺🇸 United States – Remote

💵 $1.5k - $2k / month

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 11%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Agent

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤝 B2B

🎯 Recruiter

B2B • Recruitment

Agent is a staffing and recruiting company that focuses on helping businesses hire top-tier, specialty, and senior talent from around the globe. With expertise in recruitment, outsourcing, remote outsourcing, and virtual staffing, Agent provides solutions tailored to meet the diverse hiring needs of its clients.

📋 Description

• Provide reliable, proactive administrative and operational support to two real estate principals • Manage and maintain calendars for two principals across multiple commitments • Schedule, reschedule, and coordinate meetings and appointments • Identify scheduling conflicts and proactively recommend solutions • Prepare principals for upcoming meetings, appointments, and commitments • Track important deadlines, follow-ups, and outstanding items • Monitor and organize executive inboxes • Triage incoming emails and determine priorities • Draft routine responses and correspondence when appropriate • Flag urgent, sensitive, or high-priority messages • Ensure important requests receive timely follow-up • Communicate professionally with clients, vendors, partners, service providers, and other third parties • Coordinate appointments, requests, and follow-ups on behalf of principals • Follow up with vendors and third parties to ensure tasks are completed • Maintain polished communication consistent with a luxury real estate business • Prepare, organize, update, and maintain business documents • Work from client-provided templates and ensure documents are accurate and properly formatted • Maintain organized digital files and folders • Assist with documents and information needed for meetings, transactions, and administrative tasks • Maintain task lists and follow-up items • Keep recurring administrative processes organized • Research information and handle routine administrative requests • Identify opportunities to improve organization and reduce administrative workload • Take ownership of assigned tasks through completion • Help principals focus on clients, relationships, and revenue-generating activities by reliably handling administrative workload

🎯 Requirements

• Mid-level to senior Executive Assistant experience • Experience preferably supporting executives, business owners, entrepreneurs, or high-level professionals • Advanced to fluent English, written and verbal • Strong calendar and scheduling management experience • Strong written communication and email management skills • Excellent organizational and time-management abilities • High attention to detail • Comfortable handling confidential and sensitive business information • Ability to work independently and make sound decisions within the scope of the role • Strong follow-through and ability to manage multiple priorities • Professional, polished, and service-oriented communication style • Microsoft Office and/or Google Workspace • Executive calendar management • Email and inbox management • Scheduling and appointment coordination • Document preparation and organization • Vendor/client communication • Administrative task management • Written and verbal English communication • Independent problem-solving • Bachelor's degree preferred • Real estate experience is a strong plus, particularly luxury residential real estate • Nice-to-have: real estate industry experience; luxury real estate experience; experience supporting multiple executives or business owners; experience coordinating vendors and third-party service providers; familiarity with CRM, transaction management, or real estate technology; experience working with U.S.-based executives or clients • Ability to work Monday–Friday during Pacific Time (Las Vegas) / U.S. timezone hours • Comfortable being an independent contractor; responsible for own equipment, taxes, and benefits

🏖️ Benefits

• Remote work in Latin America • Full-time Monday–Friday schedule aligned with Pacific Time (Las Vegas) • Independent contractor flexibility to manage work on your terms • Roles as independent contractors allow freedom and flexibility • Note: independent contractors are responsible for their own equipment, taxes, and benefits