Project Coordinator

🕒 July 25

🇺🇸 United States – Remote

💵 $51k - $64k / year

⏰ Full Time

🟢 Junior

👷‍♀️ Project Manager

🚫👨‍🎓 No degree required

👻 Ghost score 25%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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G&S Business Communications, a G&S Agency

WebsiteLinkedInAll Job Openings

51 - 200 employees

🍽️ Food & Beverage

🏥 Healthcare

🏭 Manufacturing

Food & Beverage • Healthcare • Manufacturing

G&S Business Communications, a G&S Agency, is a multifaceted firm that operates at the intersection of business and communications. Beyond being a public relations agency, it functions as a digital and creative agency, focusing on helping innovative companies create impactful change in the world. With expertise across various industry sectors, including Advanced Manufacturing & Energy, Agribusiness, Financial & Professional Services, Healthcare & Wellness, and Home & Building, G&S integrates research, media strategy, and storytelling to boost business growth for its clients. Their global reach, through offices in cities such as New York, Raleigh, Chicago, and Basel, is complemented by a partnership with PROI Worldwide, enhancing their ability to serve clients worldwide.

📋 Description

• Coordinate project intake, scheduling, and workflow across digital initiatives. • Document project scope, timelines, responsibilities, and next steps in the project management system. • Monitor resource allocation, capacity constraints, scheduling conflicts, milestones, deadlines, dependencies, risks, delays, and scope changes. • Recommend staffing and workflow solutions for expedited timelines and high-priority client needs. • Gather and organize project requirements, assets, approvals, and supporting documentation. • Ensure deliverables are approved, finalized, and archived. • Lead weekly digital client status meetings, including agendas, notes, and action-item follow-up. • Maintain project roadmaps, trackers, documentation, workflows, and templates. • Participate in daily standups and resource planning meetings. • Coordinate internal and client meetings, including scheduling and logistics. • Establish annual budget trackers and assist with project estimates. • Leverage automation and AI tools to streamline administrative processes, reporting, and resource visibility. • Document best practices and contribute to standard operating procedures. • Support influencer marketing initiatives by coordinating materials, content approvals, timelines, deliverables, and paid support. • Track digital vendor assignments, timelines, and deliverables; review vendor timesheets. • Coordinate third-party vendors and production partners and maintain vendor relationships.

🎯 Requirements

• 1–3 years of project coordination, traffic or agency operations experience, preferably at an integrated marketing agency. • Understanding of digital production workflows (web, email, SMS, analytics and social) and integrated marketing communications. • Proficient in Microsoft Office and familiar with project management software; experience with Wrike a plus. • Experience with digital agency job and time management systems a plus. • Comfort working with budgets, estimates and tracking actuals against projections. • Experience coordinating vendors or off-shore teams a plus. • Strong organizational and follow-up skills with exceptional attention to detail. • Excellent problem-solving skills and strong verbal and written communication skills. • Proven ability to juggle multiple projects under tight deadlines and work independently in a fast-paced environment. • Comfort training others on tools and processes. • Agriculture industry experience a plus.