Executive Assistant

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Harbor

WebsiteLinkedInAll Job Openings

501 - 1000 employees

⚖️ Legal

📣 Marketing

💼 Consulting

Legal • Marketing • Consulting

Harbor is a globally integrated team of 800 industry experts working across strategy, legal technology, operations, and intelligence, focused on helping leading law firms, corporations, and their law departments achieve breakthrough outcomes. The company enhances law firm business development through powerful marketing technology and data quality management solutions, following their recent acquisition of CLIENTSFirst Consulting.

📋 Description

• Provide high-level executive support to members of Harbor's Executive Leadership Team, managing complex and competing priorities across multiple executives • Proactively manage priorities, urgency, sequencing, trade-offs, commitments, and conflicts • Manage complex calendars and scheduling across executives, geographies, and time zones • Coordinate domestic and international travel, including complex itineraries and last-minute changes • Prepare executives for internal and external meetings by coordinating agendas, materials, context, logistics, and follow-up • Manage expense reporting and administrative documentation • Draft correspondence and internal communications • Act as a trusted strategic partner, anticipate priorities, and manage competing demands • Represent senior leaders professionally with clients, Board members, investors, and internal stakeholders • Support planning and tracking of key initiatives and business objectives • Maintain visibility into strategic priorities and follow through on action items • Serve as a discreet and confidential gatekeeper • Interface with senior stakeholders across UK, US, and global teams • Help drive operational alignment between leadership and execution teams • Support special projects and transformation initiatives

🎯 Requirements

• 5+ years of progressive executive support experience, including direct support of C-suite or senior executives • Experience in professional services, consulting, legal, financial services, complex client-service, or high-growth environments • Demonstrated experience independently managing complex calendars, travel, meeting preparation, communications, and competing priorities • Proven ability to operate independently with sound judgment and limited day-to-day direction • Demonstrated discretion handling highly confidential and sensitive information • Strong executive presence and ability to interact credibly with senior internal and external stakeholders • Ability to anticipate executive needs, identify issues before they become problems, and determine appropriate next steps independently • Highly organized with exceptional attention to detail • Strategic thinking and strong execution capability • Excellent written and verbal communication skills • Strong interpersonal skills and executive presence • Calm under pressure and able to manage competing priorities • Comfortable operating independently while partnering cross-functionally • Availability for standard working hours of 8:30am–5:30pm EST, with flexibility as needed • Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, PowerPoint, and Teams • Experience in a similar office administration, facilities, operations, or executive support role