Construction Estimating Virtual Assistant

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Wing Assistant

WebsiteLinkedInAll Job Openings

501 - 1000 employees

💼 Consulting

📣 Marketing

📦 Logistics

💰 $2.1M Seed Round on 2022-03

Consulting • Marketing • Logistics

Wing Assistant is a company specializing in providing virtual assistant services to businesses worldwide. The company offers a wide range of services including general virtual assistant work, executive assistance, customer service, bookkeeping, and digital marketing. Wing Assistant aims to enhance productivity for startups and enterprise teams by delegating tasks to dedicated virtual assistants, reducing operational load, and enabling businesses to focus on core activities. Their services are accessible via a subscription model, providing flexible and cost-effective solutions compared to traditional hiring methods. Clients benefit from a dedicated assistant model where the assistant works solely for their business, gaining a deeper understanding of their processes over time.

📋 Description

• Draft bid proposals, scope sheets, proposal letters, and lists of inclusions, exclusions, and project qualifications for client submission • Perform material and labor quantity takeoffs from construction drawings, specifications, and PDF plan sets • Manage the Invitation to Bid process through PlanHub, including issuing invitations, tracking coverage, and following up with subcontractors • Build, organize, and finalize line-item estimates and scope breakdowns in Contractor Foreman • Prepare change order pricing and documentation • Conduct subcontractor outreach, collect quotes, compare scopes, level bids, and track quote statuses • Identify plan ambiguities, draft and log RFIs, track responses, and distribute updates • Maintain the bid calendar and keep subcontractor databases, pre-qualifications, and contact records current

🎯 Requirements

• 3+ years of experience in commercial construction estimating, scope development, and proposal writing • Proven ability to craft clear, polished, and persuasive commercial bid proposals with defined exclusions, clarifications, and allowances • Hands-on experience with Contractor Foreman or ability to rapidly adapt to similar platforms • Direct experience using PlanHub for ITB management • Proficiency in digital takeoff tools such as Bluebeam, PlanSwift, or STACK • Google Workspace proficiency • Adobe Acrobat Pro proficiency • USB headset with noise cancellation • Working webcam • Main and backup computers with at least a 1.8 GHz processor and 4GB RAM • Main wired internet connection of at least 25 Mbps • Backup internet connection of at least 10 Mbps • Availability for the 06:00 AM–3:00 PM PST schedule

🏖️ Benefits

• Health Insurance (HMO) • Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay • Affiliate Marketing Program with earnings of up to $30 if a referral is hired