Contracts Manager

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Headlands Research

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

⚕️ Healthcare Insurance

💊 Pharmaceuticals

🔬 Science

💰 $2.9M Venture Round on 2022-05

Healthcare Insurance • Pharmaceuticals • Science

Headlands Research is a multinational integrated clinical trial site organization that focuses on large-volume recruitment and retention of diverse, inclusive populations through extensive site databases and physician partnerships. With over 5,000 clinical trials successfully completed and a dedicated team of clinical research professionals, Headlands Research is committed to advancing innovative medical therapies to improve lives in various therapeutic areas, including CNS, mental health, and vaccines.

📋 Description

• Draft, review, process, and manage routine commercial agreements, including NDAs, vendor agreements, independent contractor agreements, amendments, and renewals • Administer and maintain the company’s contract lifecycle management system (Ironclad), including intake workflows, approval routing, execution tracking, and repository management • Serve as a primary point of contact for internal stakeholders regarding contract requests, status updates, and contract process guidance • Track contract obligations, renewal dates, expirations, and key milestones to ensure timely follow-up and compliance • Maintain and improve contract templates, clause libraries, and supporting documentation aligned with company standards • Coordinate with outside counsel and internal legal leadership on agreements requiring specialized legal review, including data use and privacy-related agreements • Identify and escalate non-standard contract terms, legal risks, and policy exceptions appropriately • Support legal operations initiatives, process improvements, and best practices to enhance efficiency and scalability

🎯 Requirements

• Associate’s degree, Paralegal Certificate, Bachelor’s degree, or equivalent combination of education and experience • 2+ years of experience as a Paralegal, Contracts Administrator, Legal Operations Specialist, or in a similar role • Experience managing routine commercial agreements and contract workflows • Experience using contract lifecycle management systems; Ironclad experience strongly preferred • Strong organizational skills with the ability to manage multiple priorities and deadlines simultaneously • Excellent written and verbal communication skills • Exceptional attention to detail, critical thinking, and problem-solving abilities • Experience supporting healthcare, clinical research, life sciences, or other regulated industries preferred • Familiarity with privacy, compliance, and data-related agreements highly preferred • Experience collaborating with outside counsel and legal service providers preferred • Experience contributing to process improvement or legal operations initiatives preferred.

🏖️ Benefits

• health insurance (medical, dental, and vision) • Health Savings Accounts (HSA) and Flexible Spending Accounts (FSA) • Paid Time Off (PTO) • a variety of disability, accident, and life insurance options • many more.