Participant Marketing Coordinator

🕒 August 12

🇺🇸 United States – Remote

💵 $68k - $78k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🎡 Marketing

🚫👨‍🎓 No degree required

👻 Ghost score 16%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Headlands Research

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2018

🏥 Healthcare

⚕️ Healthcare Insurance

💊 Pharmaceuticals

💰 $2.9M Venture Round on 2022-05

Healthcare • Healthcare Insurance • Pharmaceuticals

Headlands Research is a multinational integrated clinical trial site organization that focuses on large-volume recruitment and retention of diverse, inclusive populations through extensive site databases and physician partnerships. With over 5,000 clinical trials successfully completed and a dedicated team of clinical research professionals, Headlands Research is committed to advancing innovative medical therapies to improve lives in various therapeutic areas, including CNS, mental health, and vaccines.

📋 Description

• Coordinate participant recruitment start-up activities for newly awarded clinical trials • Develop and manage recruitment project timelines from study award through campaign launch • Ensure marketing deliverables are completed before study activation • Track study readiness milestones and identify project risks or delays • Coordinate activities across Central Recruitment, Site Operations, Regulatory, Sponsors/CROs, Finance, and Business Development • Maintain study launch documentation and project status reports • Manage sponsor-funded recruitment budgets, expenditures, forecasts, purchase requests, invoices, vendor payments, and funding requests • Coordinate sponsor review and approval of recruitment strategies and materials • Prepare recruitment material packages for IRB/EC and sponsor submissions • Manage creative, print, digital advertising, translation, promotional product, and community outreach vendors • Coordinate creation, approval, production, and distribution of participant recruitment materials • Maintain reporting on timelines, campaign status, budget utilization, vendor performance, approvals, marketing ROI, and operational metrics • Provide leadership with updates on project status, risks, and recruitment readiness

🎯 Requirements

• 2–5 years of project coordination, marketing operations, clinical research, or healthcare administration experience • Experience with study start-up, sponsor budgets, and vendor management preferred • Bachelor's degree in Marketing, Business Administration, Healthcare Administration, Communications, Clinical Research, or related field preferred