Speaker Program Specialist

Job not on LinkedIn

🔥 4 minutes ago

🇺🇸 United States – Remote

💵 $75k - $120k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 1%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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HeartFlow, Inc

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2010

🏥 Healthcare

💼 Consulting

📦 Logistics

Healthcare • Consulting • Logistics

HeartFlow, Inc. is a company pioneering in the field of cardiovascular diagnostics and care, utilizing advanced medical imaging and artificial intelligence. It offers a non-invasive personalized cardiac test that provides visualization of coronary arteries, allowing physicians to develop effective treatment plans for heart disease, which is the leading cause of death. HeartFlow’s technology combines human expertise and AI-powered tools to offer physicians critical insights without the need for invasive procedures, thus enhancing safety and efficiency in cardiovascular care. The company's solutions, such as the FFR CT Analysis, are widely adopted among top hospitals, delivering accurate and timely assessments of heart health.

📋 Description

• Schedule, coordinate and support healthcare professional education programs run by Medical Affairs • Own the program calendar end to end, including identifying education, booking HCP faculty, and scheduling and payments reporting • Identify and confirm HCP faculty and speaker availability; create invitations and calendar holds; manage confirmations, waitlists, cancellations and reschedules • Build and maintain the master calendar of HCP education programs while avoiding conflicts • Maintain Salesforce.com and Blackthorn program data for programs, faculty and attendee records • Coordinate HCP and internal travel, room blocks, meals and office meeting rooms • Provide administrative support, pre-program materials, virtual webinar support and post-program feedback • Process, send and track HCP contracts and work with Legal on contract language updates • Confirm documented need and fair-market-value rates for HCP engagements; maintain audit-ready program files • Capture HCP transfers of value and support Open Payments reporting • Reconcile expenses through Concur • Track program types, faculty-led education and attendance; prepare summaries for Medical Affairs leadership • Perform other administrative tasks for the Medical Affairs team as needed

🎯 Requirements

• Experience in the medical device or pharmaceutical industry coordinating medical education programs, events or operations • Highly detail-oriented, with a track record of scheduling and running multiple programs at once • Excellent organizational, time management and written/verbal communication skills • Familiarity with HCP interaction rules, such as the AdvaMed Code and the Sunshine Act/Open Payments, preferred • Proficient in Salesforce (Blackthorn preferred), Zoom Webinars, Google Suite and MS Office calendars and spreadsheets • A proactive problem-solver who works independently in a work-from-home environment and adapts to changing priorities • BA/BS in a related field, or equivalent experience • Preferred experience of 2-3 years in the medical device or pharmaceutical industry working with Healthcare Professionals (HCPs)

🏖️ Benefits

• Bonus • Remote work arrangement • Travel within the U.S. up to 3 times per year

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