Administrative Support – Graphics Specialist

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Horizon Industries, Limited

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 1996

🤝 B2B

☁️ SaaS

🔒 Cybersecurity

B2B • SaaS • Cybersecurity

Horizon Industries, Limited is an IT services and management consulting corporation that delivers a full life-cycle of support through business strategy analysis, business system development and deployment, and operational support. The company focuses on digital transformation capabilities by leveraging expertise in Robotic Process Automation (RPA) and Artificial Intelligence (AI), offering tailored solutions to meet the unique needs of its clients. Horizon Industries is committed to quality, using established management principles like CMMI and ISO, and provides services including IT support, program management, and cybersecurity solutions across the U. S. and internationally.

📋 Description

• Provides high-level administrative, documentation, and graphics support for program operations and executive leadership • Responsible for compiling, editing, and producing a variety of professional documents including reports, proposals, manuals, cost estimates, briefings, and presentations • Integrates text and graphics to create clear, cohesive, and visually effective deliverables using standard office and graphic tools • Prepares spreadsheets, reports, and PowerPoint presentations, as well as reviewing materials for typographical accuracy, grammar, spelling, punctuation, and overall format before submission for leadership approval • Supports executive communications and meeting coordination, including organizing information for executive briefings, preparing meeting agendas, tracking action items, and documenting key discussion points and decisions • Drafts executive communications based on meeting notes and ensures timely follow-up on assigned actions • Coordinates logistics for high-visibility seminars, conferences, and program meetings, as well as supporting project documentation, administrative reporting, and internal documentation management • Maintains an organized documentation library to ensure materials remain current, accessible, and properly archived • Assists in preparing and maintaining technical, operational, and program documentation, while also providing detailed analysis of information and highlighting key findings and recommendations

🎯 Requirements

• Minimum five (5) years of relevant experience in administrative support, documentation management, or graphics support • Proficiency with SharePoint, Microsoft Word, Excel, and PowerPoint • Experience coordinating high-visibility seminars, conferences, and program meetings, including logistics and public interaction • Demonstrated experience assisting with the creation, maintenance, and analysis of technical documentation, presentations, and reports • Experience supporting document assembly, editing, and administrative and financial documentation tasks • Knowledge of organizational change management principles • Experience supporting IT project management activities using Microsoft and graphics tools • Ability to create, review, and update program briefings and executive communications for senior leadership • Strong ability to multitask, prioritize competing requirements, and manage multiple projects • Excellent written, verbal, and visual communication skills • Strong analytical, organizational, and interpersonal skills • Creative and strategic thinker with the ability to solve complex programmatic challenges • Ability to work independently with minimal supervision

🏖️ Benefits

• Comprehensive healthcare benefits including medical, dental, vision, and disability coverage • 401(k) retirement plan with 100% vesting from day one and employer match after 90 days • Educational Assistance Program • Student Loan Repayment Program • Gym Reimbursement Program • Paid Time Off • Opportunity to work with a dynamic, passionate, and multidisciplinary team