Client Intake Coordinator

🔥 0 minutes ago

🌽 Illinois – Remote

🌽 Illinois – Remote

💵 $60k - $68k / year

⏰ Full Time

🟢 Junior

🟡 Mid-level

🚫👨‍🎓 No degree required

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Hinshaw & Culbertson LLP

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1934

⚖️ Legal

🛡️ Insurance

🏥 Healthcare

Legal • Insurance • Healthcare

Hinshaw & Culbertson LLP is a national law firm that provides litigation, business advisory, and regulatory compliance services to clients across the United States. The firm publishes frequent insights, alerts, webinars and press releases on topics such as insurance law, healthcare compliance, antitrust, and AI-related business interruption risk, and maintains multiple offices and leadership, diversity, and pro bono initiatives. Hinshaw serves clients in leading industries with legal representation and advisory work, and highlights practices and hires in insurance and healthcare among other areas.

📋 Description

• Support the processing and administration of the matter opening review process, including matter management, rate review, and adherence to Outside Counsel Guidelines • Access and utilize the daily report and workflow for newly opened matters • Review newly opened matters for compliance with Outside Counsel Guidelines • Review and set client/matter rates and rate levels for accurate billing and conformity with engagement letters or negotiated agreements • Request missing background documents or approvals from Attorneys and/or Professional Administrators • Revalue time entries to conform with updated rates/rate levels • Verify and manage electronically billed matter data across more than 30 websites, including matter setup, rates, timekeepers, and budgets • Set disbursement constraints/exclusions in Aderant • Resolve rejected eBilled invoices caused by rate issues with Client Account team managers and coordinators • Set up split billing information and bill groups for matters requiring deductibles • Update internal processes and systems for opening matters • Review daily system-generated reports for timekeeper rate compliance • Provide rate information to attorneys and staff • Update client contact information in Aderant • Update or verify attorney participation credit on matters • Communicate rate changes to Client Account team managers and coordinators • Assist the Manager of Client Intake with communication of client rate information to stakeholders, including the Chief Financial Officer • Maintain Intapp Terms and the Outside Counsel Guidelines database • Generate guidelines summary sheets for distribution to timekeepers • Monitor and respond to requests in the general Client Intake email box • Perform other responsibilities as assigned

🎯 Requirements

• Proficiency in Microsoft Excel and Word required • 2+ years' experience with legal billing/e-billing • Familiarity with matter management preferred • Proficiency in Aderant Expert, Elite or comparable legal billing software preferred • College degree preferred or else equivalent experience required • Attentive to detail • Comfortable with non-routine daily workflow • Proficient in communicating with colleagues at all levels • Able to work effectively both independently and within a team environment

🏖️ Benefits

• Medical insurance • Dental insurance • Vision insurance • Life insurance • 401(k)