Senior Executive Assistant, EVP of Engineering

🔥 0 minutes ago

🇺🇸 United States – Remote

💵 $96k - $144k / year

⏰ Full Time

🟠 Senior

👮‍♀️ Software Engineering Manager

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HubSpot

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2006

🤝 B2B

☁️ SaaS

B2B • SaaS • Marketing

HubSpot is an AI-powered customer platform that combines marketing, sales, and customer service software into one integrated suite. With over 238,000 customers in 135 countries, HubSpot offers tools for marketing automation, sales management, customer service, content marketing, operations, and B2B commerce. With products like Marketing Hub, Sales Hub, Service Hub, and Content Hub, HubSpot enables businesses to generate leads, close deals, and provide excellent customer support, all while using AI to enhance operations and insights. The platform is designed to unify teams and customer data, supporting both small startups and large enterprises in their growth journey.

📋 Description

• Manage a complex, high-volume calendar and global travel, handling all incoming and outgoing meeting requests with precision and care. • Coordinate meetings with senior internal and external stakeholders. • Handle highly sensitive and confidential information with the utmost discretion, supporting engineering priorities and strategic initiatives. • Provide proactive, anticipatory support - seeing around corners, identifying risks or conflicts, and ensuring the executives are prepared and operating effectively. • Lead and execute high-priority administrative and operational projects in support of Engineering leadership • Support preparation for executive sessions, all hands meetings, offsites and leadership forums, including agenda management, logistics, and coordination of materials. • Process expense reports, manage budgets, coordinate vendor payments and maintain strong relationships with internal and external partners. • Partner closely with a team of Executive Assistants, mentoring more junior team members and contributing to broader EA team initiatives and backup support.

🎯 Requirements

• Proven track record of success providing administrative support in a high-performing, fast-paced, global environment. • Experience supporting senior executives, ideally within SaaS or tech environments. • Exceptional discretion, judgment, and professionalism in handling sensitive information and high-stakes interactions. • Strong stakeholder management skills, with the ability to engage confidently with executives and external partners. • Remarkable drive, bias for action, and commitment to delivering exceptional support. • Ability to effectively prioritize and manage competing demands across multiple stakeholders and communication channels. • Outstanding organizational skills and attention to detail. • Exceptional written and verbal communication skills; able to interact seamlessly with employees at all levels, including senior leadership and external contacts. • Comfort operating in ambiguity and adapting quickly to shifting priorities. • A proactive mindset with the ability to work independently and anticipate needs with minimal guidance. • Flexibility to handle urgent or time-sensitive matters outside of core business hours when needed. • Availability to travel, approximately 20% of the time, to support executive onsite needs. • A passion for HubSpot’s culture and commitment to acting as a culture leader, creating exceptional employee experiences.

🏖️ Benefits

• Cash compensation includes base salary, on-target commission for eligible roles, and annual bonus targets • Eligible to participate in HubSpot's equity plan for restricted stock units (RSUs) • Possible eligibility for overtime pay • Flexible working arrangements • Professional development opportunities • Health benefits and wellness programs