Equity Administrator

🔥 1 hour ago

🇺🇸 United States – Remote

💵 $145k - $160k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🖥️ Administration

👻 Ghost score 0%

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📋 Description

• Maintain the cap table and equity award records in Carta, including grants, vesting, exercises, cancellations, and employee departures • Coordinate grant approvals, documentation, and transaction workflows with Legal, Finance, People, payroll, and company leadership • Reconcile Carta records against approved grants, payroll data, and accounting records; investigate and resolve discrepancies • Support equity-related reporting, audits, valuations, board materials, and other time-sensitive company needs • Answer employee questions about equity awards and transactions with clarity, discretion, and sound judgment • Build and maintain procedures, controls, and process improvements as the equity program grows • Use AI tools for routine drafting, research, and record review while protecting confidential information

🎯 Requirements

• Direct, hands-on experience administering an equity program in Carta, including managing awards and maintaining accurate cap table records • Understanding of stock options and other equity awards, employee lifecycle events, and reporting required to support a private company • Experience reconciling equity records against payroll, accounting, and approved transaction data, and resolving discrepancies • Exceptional attention to detail and discretion with sensitive financial, legal, and employee information • Ability to explain complex equity topics clearly to employees and partners • Track record of working effectively across Legal, Finance, People, payroll, and leadership teams • Ability to use AI with good judgment while protecting sensitive data

🏖️ Benefits

• 100% remote work environment • Generous paid time off policy, including vacation, sick time, and paid holidays • 12 weeks of paid parental leave • Highly competitive and comprehensive medical, dental, and vision benefits plans • 401(k) with a 5% contribution regardless of employee contribution • Life and Disability insurance plans • Stock options for all full-time employees • One-time $500 reimbursement for building/upgrading home office • Annual allowance for education and professional development assistance • $75 USD/month digital reimbursement • Access to the BetterUp platform for coaching, personal, and professional growth

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