Operations and Logistics Administrator

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Ingenovis Health

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

Founded 2021

🏥 Healthcare

💼 Consulting

📦 Logistics

💰 Private Equity Round on 2021-03

Healthcare • Consulting • Logistics

Ingenovis Health is a family of forward-thinking healthcare companies specializing in staffing solutions for the medical industry. They operate through various brands such as Trustaff, Fastaff, HealthCare Support, and others, providing crucial healthcare support across the United States. Ingenovis Health is dedicated to transforming the healthcare staffing industry through innovative programs like the ACT Program, which focuses on Advocacy, Career, and Tools to support healthcare professionals. With a range of services including rapid response nurse staffing, strategic healthcare planning, recruitment, and program development, Ingenovis Health is committed to delivering exceptional patient care and supporting clinician advancement.

📋 Description

• Maintain and track up-to-date standard operating procedures for all departments • Travel up to 30% of the time in support of job actions, as needed • Communicate and deliver presentations to internal leadership, healthcare professionals, and hospital executives • Review, audit, update, and create opportunities, rate cards, and jobs within Bullhorn and the Quickbase Order Grid app • Assist with creating and updating client presentations • Attend client calls, capture notes, identify needs, and communicate solutions • Work with the logistics team to manage, update, and analyze hotel RFPs and reported availability • Provide accurate and detailed housing directions to candidates and USN staff • Respond to call center tickets and resolve operations, housing, and transportation needs • Coordinate across departments or functional areas to support work production and service quality • Create, manage, and track internal and external surveys • Perform additional duties as requested by management

🎯 Requirements

• High School diploma required • Minimum of two years’ experience in general office, customer service, or data entry • Ability to follow instructions and work independently while exercising sound judgment • Strong organizational and time management skills with ability to prioritize tasks and meet performance expectations in a fast-paced environment • Flexibility and adaptability in handling changing schedules and tasks • Excellent verbal and written communication skills • Ability to manage sensitive and confidential situations using tact, discretion, and diplomacy • Strong decision-making skills, including ability to interpret and apply written procedures and policies • Proficient in Microsoft Word, Excel, Outlook, and PowerPoint • Intermediate to advanced Excel skills desired • Marketing and communication skills, including formatting and creating presentations desired • Proficiency with QuickBase, Smartsheet, Bullhorn, DocuSign, and similar business tools desired • Prior experience in healthcare, staffing, or project planning desired • Prior experience in a multi-company or divisional organization desired • Ability to use telephone, email, video conference, and face-to-face communication • Ability to operate office equipment including computers, copiers, scanners, cameras, phones, headsets, keyboards, and mice • Ability to sit for extended periods at a keyboard and workstation • Ability to lift up to 15 pounds at times

🏖️ Benefits

• Health insurance • Dental insurance • Vision insurance • FSA/HSA • Company-paid life insurance • 401K with discretionary match • Paid time off • Paid parental leave • Tuition reimbursement