Operations Coordinator

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🔥 1 minute ago

🦌 Connecticut, Massachusetts, +1 more states – Remote

🦌 Connecticut – Remote 🍂 Massachusetts – Remote 🍁 Vermont – Remote

💵 $35 / hour

⏰ Full Time

🟡 Mid-level

🟠 Senior

⚙️ Operations

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Evergreen

WebsiteLinkedInAll Job Openings

201 - 500 employees

💼 Consulting

🏥 Healthcare

📦 Logistics

Consulting • Healthcare • Logistics

Evergreen is the professional services division of Insight Global, specializing in providing world-class technical and talent services to power business innovation and transformation. As part of one of the largest staffing companies in the U. S. , Evergreen offers services in tech, talent, and business operations, including cloud solutions, AI, data, and IT service management. The company also focuses on talent services covering the entire talent lifecycle from recruitment to productivity tracking. With a presence in over 50 countries and a strong commitment to developing tailored solutions, Evergreen is uniquely positioned to support clients in transforming and elevating their business processes and experiences.

📋 Description

• Provide administrative support to senior leadership, including calendar management, meeting scheduling, travel coordination, and priority management • Coordinate internal and external meetings, prepare agendas, document notes, track action items, and ensure follow-up • Prepare correspondence, reports, presentations, spreadsheets, and business documents • Organize and maintain electronic filing systems, project documentation, and administrative records • Assist with client meetings, conferences, workshops, training, and company events • Track project deadlines, deliverables, and administrative tasks • Coordinate onboarding activities and training logistics • Assist with expense reporting, invoice processing, purchasing, and operational activities • Support proposal development, document formatting, quality reviews, and business development activities • Serve as liaison among leadership, staff, clients, subcontractors, and external partners • Improve administrative processes and implement organizational efficiencies • Perform additional administrative duties and special projects as assigned

🎯 Requirements

• Exceptional organizational, time management, and multitasking skills • Strong written, verbal, and interpersonal communication skills • Ability to prioritize work, manage changing priorities, and meet deadlines with minimal supervision • Demonstrated problem-solving and sound decision-making abilities • High discretion when handling confidential information • Advanced proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint, and Teams • Experience with project management, CRM, and collaboration platforms preferred • Ability to work independently and collaborate across multiple teams • Previous experience supporting senior leaders or executives strongly preferred • Previous remote or hybrid work experience preferred • Three or more years of progressively responsible administrative, executive assistant, operations coordinator, project coordinator, or office management experience • Experience coordinating complex calendars, travel arrangements, meetings, and project schedules • Advanced experience creating reports, presentations, spreadsheets, and professional correspondence • Experience with Microsoft 365, SharePoint, Teams, CRM systems, and project management software • Industry experience in energy efficiency, consulting, engineering, utility, construction, or professional services preferred but not required • Must pass a pre-employment drug screen • Must pass a pre-employment background check • Must be located in Connecticut, Massachusetts, or Vermont • Solid internet connection, dedicated fully equipped home office, and reliable phone required

🏖️ Benefits

• Medical, dental, and vision plan • Disability and life insurance • 401(k) • Generous paid time off (PTO) • $500 provided annually when taking a week-long vacation • 401(k) company contributions • Discretionary performance-based bonuses • Professional development funds • 100% virtual company • Paid volunteer day • Fun team outings and events • Flexible schedule aligned with responsibilities • Computer and position-related programs • Two monitors • Monitor stand • Speakers • Webcam • Docking station • Wireless keyboard and mouse • Surge suppressor