Document Control Specialist

🔥 2 minutes ago

🇺🇸 United States – Remote

💵 $54.3k - $69.6k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👻 Ghost score 20%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.Why this score:

• Just posted.
• Jobs at this company usually fill in 21 days.
• 6 open roles for a team of 12.

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INVICTA SOFTWARE

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2014

🔒 Cybersecurity

☁️ SaaS

🏢 Enterprise

Cybersecurity • SaaS • Enterprise

INVICTA SOFTWARE is a company offering a modular, fully integrated Security Operations (SecOps) platform that consolidates endpoint management, IT service management, and cybersecurity into a single centralized solution. Its product suite—Invicta ONE, Invicta DESK and Invicta GUARD—provides AI-driven threat detection and automated orchestration to surface intelligence, alert, and remediate issues across IT, security and operations. The company primarily sells its SaaS platform through channel partners to organizations such as schools and enterprise customers.

📋 Description

• Maintain and control all company documentation to ensure accuracy and compliance • Implement and manage document control procedures and systems • Support cross-functional teams by providing timely access to up-to-date documents • Ensure proper version control and audit readiness of all documentation • Develop, implement, and maintain document control processes and systems • Receive, review, classify, and distribute incoming documents according to company standards • Maintain document databases and ensure proper version control and traceability • Coordinate with internal teams to ensure documents are updated, approved, and archived correctly • Prepare and manage document control reports and audit documentation • Train staff on document control procedures and best practices • Ensure compliance with regulatory requirements and company policies related to document management • Support continuous improvement initiatives related to document handling and storage

🎯 Requirements

• Associate’s or Bachelor’s degree in Business Administration, Information Management, or a related field preferred • Proven experience in document control or records management, preferably in a software or technology environment • Strong knowledge of document management systems (DMS) and version control tools • Excellent organizational skills with high attention to detail • Ability to manage multiple priorities and meet deadlines in a fast-paced setting • Strong communication skills and ability to collaborate effectively across teams • Familiarity with compliance standards and regulatory requirements related to document control • Proficiency in Microsoft Office Suite and document management software

🏖️ Benefits

• Competitive salary and comprehensive benefits package • Opportunities for professional growth and skill development • Collaborative and inclusive work environment • Flexible work arrangements to support work-life balance • Access to cutting-edge tools and technology • Health, dental, and vision insurance plans • Paid time off and holiday leave

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