Assistant Facilities Manager

Job not on LinkedIn

🔥 12 hours ago

🔔 Pennsylvania – Remote

🔔 Pennsylvania – Remote

💵 $66.4k - $75k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👔 Manager

👻 Ghost score 20%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Administer and optimize the JLL Corrigo work order system, ensuring data integrity, proper configuration, and maximum system capability • Produce monthly, quarterly, annual, and ad-hoc reports analyzing work order activity, scheduled maintenance, service level compliance, labor metrics, project status, and incident trends • Serve as the Subject Matter Expert for the assigned portfolio, resolving CMMS-related questions, troubleshooting support issues, and training users on system features and best practices • Plan, schedule, and coordinate frequency-based maintenance activities using industry and client best practices • Collaborate with Facility Managers to achieve tactical goals and objectives • Develop and deploy inspection, assessment, and audit forms while maintaining comprehensive system documentation • Create new materials and update existing resources as needed • Manage the MRO parts ordering process for assigned teams • Optimize preventive maintenance auto-ordering capabilities and collect data to enhance maintenance programs • Interface with vendors, call center operations, and facilities staff to ensure seamless work execution with minimal client disruption • Coach vendors on Corrigo system utilization

🎯 Requirements

• 3+ years of experience in Facilities management • Minimum 5 years of experience managing CMMS/work order applications with demonstrated expertise in performance analytics and data analytics • Undergraduate degree or equivalent experience in facilities management, operations, or related field • Highly proficient in MS Office Suite with advanced Excel skills for data analytics, manipulation, and reporting • Demonstrated process orientation with strong data-driven skill sets and superior aptitude for technology systems • Exceptional written and verbal communication skills with proven ability to provide outstanding customer service and collaborative support • Strong organizational abilities with capacity to multitask, plan work under time constraints, and operate independently without direct supervision • Proven track record maintaining system and data integrity while complying with client standards, specifications, and best practices • Experience with JLL Next Generation Maintenance systems and processes • Proficiency in SmartSheet, MS SharePoint, and data visualization tools for enhanced reporting capabilities • Background in physical inventory management and MRO supply chain coordination • Experience developing and configuring system notification messages, print formats, and communication mechanisms • Familiarity with call center operations and escalation management processes • Knowledge of the Corrigo Data Governance Process and OVID user provisioning systems • Experience training diverse audiences including account teams, client staff, and vendor partners • Candidates must be authorized to work in the United States without sponsorship

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay