Senior Executive Assistant

Job not on LinkedIn

🔥 17 minutes ago

🏄 California, Illinois, +1 more states – Remote

🏄 California – Remote 🌽 Illinois – Remote 🤠 Texas – Remote

💵 $70k - $85k / year

⏰ Full Time

🟠 Senior

👨‍💼 Executive Assistant

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Jones Lang LaSalle Americas, Inc.

WebsiteLinkedInAll Job Openings

10,000+ employees

🏠 Real Estate

🤝 B2B

💼 Consulting

Real Estate • B2B • Consulting

Jones Lang LaSalle Americas, Inc. is a company that provides commercial real estate services for corporations and investors worldwide. Their focus is on helping clients save money, increase productivity, and improve sustainability in real estate operations.

📋 Description

• Orchestrate complex, multi-time-zone calendars for two executives, resolving scheduling conflicts with strategic judgment that weighs priorities and business impact, not just availability. • Coordinate end-to-end travel arrangements and high-stakes sessions — from board updates to quarterly business reviews and leadership offsites. • Prepare agendas for PMT leadership meetings, capture detailed minutes with action items, and track follow-through to closure, holding the team accountable to commitments. • Format and polish executive-level documents and presentations for product strategy reviews, sales structure discussions, and QBRs. • Create simple dashboards and trackers that summarize outcomes, owners, and deadlines at a glance. • Serve as a critical coordination point across the organization, tracking cross-functional workstreams tied to PMT initiatives and flagging scheduling conflicts, dependency risks, and bottlenecks early. • Manage confidential business and personnel matters with absolute discretion, drafting correspondence for signature, processing expenses, and supporting governance documentation. • Interface regularly with REMS Technology leadership offices on shared scheduling and logistics while supporting onboarding for new PMT hires and facilitating small team events.

🎯 Requirements

• 10+ years of progressive administrative experience supporting C-suite executives or business unit leaders within large, global organizations with demonstrated ability to operate in high-complexity environments • Advanced proficiency with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Microsoft Teams, with ability to produce polished executive-level materials independently • Proven track record handling highly confidential information with absolute discretion, including experience with sensitive personnel matters and business-critical documentation • Demonstrated independence and sound judgment, with ability to act effectively without complete information, anticipate needs proactively, and resolve issues without constant guidance • Exceptional written and oral communication skills, delivering clear, concise, and professional correspondence appropriate for executive and board-level audiences • Flexibility to work beyond standard business hours when critical business needs arise, including occasional evening or weekend availability during high-priority periods • Bachelor's degree preferred; equivalent professional experience will be considered for candidates with exceptional track records

🏖️ Benefits

• 401(k) plan with matching company contributions • Comprehensive Medical, Dental & Vision Care • Paid parental leave at 100% of salary • Paid Time Off and Company Holidays • Early access to earned wages through Daily Pay