Senior Coordinator – Executive Support

🔥 4 minutes ago

🐻 Alaska, Hawaii – Remote

🐻 Alaska – Remote 🌺 Hawaii – Remote

💵 $27 - $30 / hour

⏰ Full Time

🟠 Senior

👔 Executive

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American Cancer Society

WebsiteLinkedInAll Job Openings

5001 - 10000 employees

Founded 1913

🏥 Healthcare

💼 Consulting

🍽️ Food & Beverage

Healthcare • Consulting • Food & Beverage

American Cancer Society is a leading cancer-fighting organization dedicated to improving the lives of people with cancer and their families through advocacy, research, and patient support. Founded in 1913 by volunteers, it remains committed to its mission of ending cancer as we know it, for everyone. The organization impacts over 55 million lives annually by offering diverse career opportunities in various disciplines and maintaining a strong focus on diversity, equity, and inclusion. Through programs like Hope Lodge and a 24/7 cancer helpline, American Cancer Society provides crucial support and information to those affected by cancer. It is also known for its public policy advocacy through the Cancer Action Network, making significant strides in cancer prevention, detection, treatment, and survival.

📋 Description

• Provide high-level executive coordination and administrative support to 2-4 Market Leaders • Manage complex calendars and scheduling for Market Leaders • Schedule meetings with donors, board members, corporate partners, CEOs, volunteers, staff, and Executive Assistants • Resolve scheduling conflicts and maintain accurate meeting and event schedules • Prepare agendas, briefing materials, meeting packets, presentations, and background resources • Coordinate leadership meeting logistics, document decisions, distribute action items, and schedule follow-up • Coordinate board recruitment, applications, onboarding, orientations, meetings, speakers, content, invitations, RSVPs, attendance, quorum tracking, and communications • Maintain board engagement information and prepare board meeting materials • Support CEOs Against Cancer chapters through meeting, event, networking, recruitment, onboarding, communications, and member-experience coordination • Support donor cultivation, stewardship, and solicitation meetings and track commitments and next steps • Partner with Executive Support, Senior Coordinators and Centralized Support Services to provide consistent support, share best practices, balance workloads, and provide backup coverage • Identify process improvements, maintain accurate records, and enhance executive support services and stakeholder experiences

🎯 Requirements

• Bachelor's degree preferred or a combination of education and relevant work experience • 3-5 years of experience supporting executives/senior leaders, complex administrative coordination, board support, or related experience • Exceptional organization, attention to detail, follow-through, and time-management skills • Ability to anticipate needs, exercise sound judgment, maintain discretion, and handle confidential or sensitive information appropriately • Excellent written, verbal, listening, and interpersonal communication skills with a professional, customer-focused approach • Ability to build productive relationships and communicate effectively with senior leaders, staff, board members, volunteers, donors, CEOs, Executive Assistants, and external partners • Ability to manage multiple complex priorities, adapt to changing needs, resolve conflicts, and meet deadlines in a fast-paced environment • Strong meeting coordination, project organization, note-taking, action-item tracking, and follow-up skills • Ability to prepare accurate, polished agendas, briefing materials, meeting packets, presentations, communications, and records • Proficiency in Salesforce data entry and Microsoft Office and Microsoft 365 applications, including Outlook, Teams, Word, Excel, PowerPoint, and SharePoint • Ability to learn proprietary systems and evolving workflows • Ability to support continuous improvement through feedback, documentation, process refinement, and consistent service delivery

🏖️ Benefits

• Generous paid time off policy • Medical benefits • Dental benefits • Retirement benefits • Wellness programs • Professional development programs to enhance staff skills • Fully remote position • Occasional travel may be required for critical meetings and/or events