Administrative Support Assistant

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🍂 Massachusetts – Remote

🍂 Massachusetts – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

📋 Administrative Assistant

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Jobs for Humanity

WebsiteLinkedInAll Job Openings

11 - 50 employees

Founded 2020

🤝 B2B

📚 Education

🎯 Recruiter

B2B • Education • Recruitment

Jobs for Humanity is an organization dedicated to promoting diversity and inclusion in the workforce by connecting underrepresented job seekers with employers. They focus on providing resources and training to enhance the hiring experience for individuals from marginalized groups, including those with disabilities, veterans, and minority communities. By facilitating equitable job opportunities, Jobs for Humanity aims to unlock untapped potential in the job market and foster inclusive hiring practices.

📋 Description

• Provide robust operational and administrative support to the Executive Assistant. • Ensure smooth day-to-day processes across ordering, travel & logistics, documentation, data tracking, and general office administration. • Support the Executive Assistant with travel bookings, itineraries, accommodation arrangements, meeting logistics, and expense tracking. • Perform data entry, maintain key administrative databases, update records (vendors, invoices, travel schedules, contact lists, etc.), ensuring data accuracy and consistency. • Assist with printing, scanning, copying, and binding documents as needed, including formatting, proofing and preparing presentations or reports. • Support internal documentation processes, filing, archiving, and maintaining document control. • Interface with other teams (facilities, procurement, finance, IT) to ensure smooth administrative operations. • Undertake other administrative tasks and ad hoc duties to support the executive team and overall office efficiency.

🎯 Requirements

• Excellent organisational skills, with strong attention to detail. • Proactive, reliable, and able to take ownership of tasks with minimal supervision • Flexible and willingness to adapt to new tools, processes or changes in daily priorities • Good communication skills: clear, professional, courteous in speaking and written form. • Basic to intermediate data entry and record-keeping ability; comfortable working with spreadsheets (e.g. Google Sheets). • IT literate: comfortable using Google Docs, Sheets and general admin tools. • A positive, “can-do” attitude and willingness to learn new systems, processes, and tools. • Some previous administrative or support experience (could be part-time, internships, or assistant roles). • Understanding of confidentiality and discretion, particularly when handling sensitive or high-level executive or company information.