Executive Assistant

🔥 0 minutes ago

🇺🇸 United States – Remote

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

This company has sponsored H1B visas in the past.

👻 Ghost score 10%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Kaseya

WebsiteLinkedInAll Job Openings

1001 - 5000 employees

🔒 Cybersecurity

☁️ SaaS

🏢 Enterprise

💰 $2M Venture Round on 2020-07

Cybersecurity • SaaS • Enterprise

Kaseya is a global provider of IT management software that offers a comprehensive suite of solutions designed to enhance the efficiency and security of IT operations for managed service providers (MSPs) and IT departments. With features that include endpoint management, cybersecurity, backup and recovery, and compliance management, Kaseya empowers organizations to automate processes, reduce costs, and protect critical data in a technology-driven environment. The platform leverages AI to streamline IT management, enabling teams to focus on strategic initiatives and improve service delivery.

📋 Description

• Provide proactive administrative and operational support to a senior executive • Manage a complex and dynamic executive calendar aligned with business priorities • Anticipate scheduling conflicts, preparation requirements, information gaps, and follow-up needs • Serve as a professional liaison between the executive and internal and external stakeholders • Coordinate meeting logistics, agendas, pre-reads, presentations, briefing materials, and preparation requirements • Organize executive leadership meetings, Board meetings, investor engagements, and other high-priority activities • Track decisions, action items, and commitments and follow up with stakeholders • Coordinate domestic and international travel, itineraries, logistics, and last-minute changes • Draft, edit, and coordinate executive communications, presentations, and business materials • Leverage AI-powered tools for meeting preparation, summarization, drafting communications, organizing notes, tracking action items, and administrative tasks • Identify opportunities to use AI and automation to improve workflows and productivity • Stay informed about emerging AI capabilities and productivity tools • Use AI tools responsibly while maintaining confidentiality and following data-security policies • Handle confidential, sensitive, and business-critical information with discretion and judgment • Build relationships across the organization and coordinate with stakeholders at all levels • Support special projects and business initiatives by coordinating stakeholders, timelines, information, and deliverables • Improve executive effectiveness, team communication, and administrative processes • Represent the executive with professionalism, responsiveness, and sound judgment

🎯 Requirements

• 5–8 years of experience as an Executive Assistant or in a similar administrative support role, preferably supporting senior leaders • Demonstrated experience supporting VP-level, C-suite, or other senior executives in a fast-paced organization • Proven ability to anticipate executive needs, manage competing priorities, and proactively drive follow-through • Strong organizational and time-management skills, including managing complex calendars, multiple stakeholders, and changing priorities • Experience using AI-powered tools or modern productivity technology to improve efficiency and streamline workflows • Familiarity with generative AI tools for meeting summaries, research, content creation, communication drafting, or administrative support • Ability to evaluate AI-generated content for accuracy and use AI tools responsibly while protecting confidential information • Excellent written and verbal communication skills • Strong attention to detail, sound judgment, and discretion with sensitive information • Ability to work independently and make decisions without constant direction • Strong problem-solving skills and ability to remain effective in a fast-paced environment • Proficiency with Microsoft Office, Zoom, and other executive productivity and collaboration tools • Preferred: experience supporting a C-suite executive or senior leader in a global organization • Preferred: experience in a private equity-backed organization or high-growth technology or SaaS company • Preferred: experience coordinating Board meetings, Board materials, investor meetings, or executive-level engagements • Preferred: hands-on experience with Microsoft Copilot, ChatGPT, or comparable generative AI platforms • Preferred: experience improving administrative processes through automation or technology • Preferred: experience supporting organizational growth, transformation, or change • Preferred: experience across multiple time zones and globally distributed teams • Preferred: Bachelor's degree or equivalent professional experience

🏖️ Benefits

• Equal employment opportunity to all employees and applicants without regard to protected characteristics