Executive Assistant

Job not on LinkedIn

🔥 1 minute ago

🏄 California, Colorado, +2 more states – Remote

🏄 California – Remote ⛰️ Colorado – Remote 🏛️ District of Columbia – Remote 🗽 New York – Remote

💵 $70.5k - $86.9k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

👻 Ghost score 0%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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RMI

WebsiteLinkedInAll Job Openings

501 - 1000 employees

Founded 1982

💼 Consulting

🏥 Healthcare

⚡ Energy

💰 Grant on 2022-03

Consulting • Healthcare • Energy

RMI is a company dedicated to transforming the global energy system to ensure a clean, prosperous, zero-carbon future. It identifies interventions and scales transformative changes in the energy system to reduce greenhouse gas emissions by at least 50% by 2030. RMI's work includes various initiatives like carbon-free buildings, electricity, and transportation, as well as international programs targeting climate finance and intelligence, urban transformation, and technology innovation. The company focuses on impactful solutions for energy security and sustainability globally.

📋 Description

• Support Third Derivative’s Managing Director, with possible support for additional program Principals • Manage the Managing Director’s calendar • Prepare the Managing Director for meetings and engagements by providing information, reserving preparation time, scheduling preparation meetings, and completing facilitating tasks • Submit timesheets and expense reports and maintain associated documentation • Adjust proactively to the Managing Director’s priorities and commitments • Handle daily requests and follow up professionally and promptly • Manage corporate credit card use and email communications on the Managing Director’s behalf with discretion • Serve as the day-to-day troubleshooting contact for Microsoft Office, Teams, and other platforms • Create and manage domestic and international travel logistics and bookings • Maintain travel rewards and membership programs • Resolve unanticipated travel schedule changes • Ensure passports, TSA PreCheck, Global Entry, driver’s license, and other travel documents are up to date • Maintain proficiency with RMI-approved platforms and tools, including Microsoft Office, Zoom, Workday, Adobe, and Monday.com • Work with IT to resolve software-platform issues and communicate solutions • Improve technical proficiency independently and through peer expertise • Take concise notes, capture action items, and follow up with team members • Assist with projects outside primary responsibilities with minimal oversight • Handle changes to schedules, plans, and workloads efficiently • Approach difficult situations positively and identify solutions • Manage the Managing Director’s expenses according to policy with impeccable ethics and discretion • Maintain strict confidentiality of information learned while supporting the Managing Director • Represent RMI professionally to internal and external stakeholders, including senior leaders in corporations, foundations, government, and academic institutions

🎯 Requirements

• 5+ years of experience as an Executive Assistant in a professional environment • Experience planning events and domestic and international travel • Proficient in Microsoft Office and Zoom • Proficient in cloud-based enterprise resource platforms (ERP) such as Workday • Excellent written and verbal communication skills • Ability to identify potential problems before they arise and proactively propose solutions • Ability to maintain professionalism and strict confidentiality at all times • Good judgment and strong decision-making ability • Fluency in English

🏖️ Benefits

• Medical, dental, vision insurance • 403b retirement match with immediate vesting • Group life, AD&D, and short- and long-term disability • Optional voluntary life, AD&D and accident plans • Health savings or flexible spending accounts • Fertility and hormonal health support • Mental health and wellness support • Comprehensive leaves of absence, including generous parental leave • Generous paid time off and sick leave • Paid sabbatical leave • Regional holidays with at least one extended break in each geography • Work from home and home technology allowances • Learning & development opportunities, including LinkedIn Learning and an annual individual professional development budget • Potential for bonuses and merit increases • Discount marketplace, including gym memberships and pet insurance • Hybrid / remote work options • Team retreats and geographic meetups • Rewards and recognition programs • Essential IT equipment • One-time home technology payment • Monthly work from home/commuter allowance • Travel costs covered for occasional in-person meetings