Audio Localization Planning Coordinator

🔥 1 hour ago

🇺🇸 United States – Remote

💵 $38k - $48k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

🌎 Translator / Interpreter

👻 Ghost score 1%

What it means: how likely this posting is sitting open without active hiring.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Keywords Studios

WebsiteLinkedInAll Job Openings

10,000+ employees

Founded 1998

💼 Consulting

📣 Marketing

📦 Logistics

Consulting • Marketing • Logistics

Keywords Studios is the #1 global games services provider, offering an end-to-end platform supercharged by technology. They deliver technical and creative solutions to the global video games industry, with services including game development, art services, audio development, QA testing, localization, marketing services, and player engagement. Keywords Studios also works on accessibility services, content globalization, and advanced AI & technology solutions. Founded on decades of experience, they are committed to responsible business practices and provide industry-wide insights for unparalleled experiences to audiences around the world.

📋 Description

• Organize and maintain the daily and weekly recording schedule for internal and external studios. • Book voice talents, Artistic Directors, Sound Operators and recording rooms for scheduled sessions. • Confirm talent and technical-resource availability. • Allocate studios and resources and resolve scheduling or availability conflicts. • Coordinate between talents, Artistic Directors, Sound Operators, Production Coordinators, Project Managers and the studio team. • Track schedule changes, cancellations, reschedules, pickups, retakes and urgent operational needs. • Ensure recording materials and instructions are available before each session. • Securely distribute and track materials while following confidentiality requirements. • Prioritize recording windows and solve schedule conflicts with Production Coordinators and Project Managers. • Flag operational risks in advance. • Control physical access for actors and direct them to the appropriate recording studio. • Negotiate ad hoc rates according to defined strategy. • Report recording status to the Production Coordinator. • Update calendars, planners, trackers, spreadsheets and planning systems using internal tools. • Maintain records of sessions, confirmations, changes, cancellations, reschedules and related costs. • Create and maintain booking and scheduling guidelines and document project-specific requirements. • Collaborate on process and tool improvements. • Optimize booth utilization. • Maintain administrative information for supplies, bookings, session records and payment-related data. • Manage paperwork for talents, vendors and external audio resources. • Obtain signatures and organize and archive contracts, NDAs, Actors’ Agreements and vendor documentation. • Communicate regularly with the local Audio Production Team and stakeholders. • Support client-facing activities when required. • Provide operational support to Production Coordinators and the Recording Studio Manager during absences or workload peaks.

🎯 Requirements

• Previous experience in production coordination, booking, planning, casting, dubbing, audiovisual production, localization or related areas. • Strong ability to organize and manage multiple schedules at the same time. • Excellent written and verbal communication skills in English. • Good knowledge of Google Workspace, Excel/Sheets, shared calendars and operational trackers. • Familiarity with the video games market, including publishers, developers and platforms, is a plus. • Ability to adapt to evolving workflows and new tools. • Knowledge of applicable local regulations is a plus. • Experience with dubbing, game localization, voice-over or audio post-production. • Understanding of recording studio workflows. • Experience with contracts, NDAs, freelancer payments or vendor documentation. • Familiarity with file-transfer tools and material-tracking workflows. • Spanish is a plus. • Able to work under pressure, adapt to changing priorities and meet deadlines in a fast-paced environment. • Proactive, reliable and detail-oriented, with a strong sense of urgency. • Able to communicate effectively with talents, vendors, technical teams and internal stakeholders. • Able to manage sensitive, confidential and client-related information. • Able to use good judgment to prioritize tasks and negotiate rates and availability with external resources. • Strong problem-solving, decision-making, organizational and analytical skills. • Motivated and collaborative, with willingness to learn and apply company-specific tools and methodologies.

🏖️ Benefits

• Comprehensive Health & Medical Coverage • Paid Time Off & State-Mandated Leave • Employee Wellness & Support Programs