Sponsored Programs Support Center Specialist – Intermediate, Pre-Award

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🔥 0 minutes ago

🤠 Texas – Remote

🤠 Texas – Remote

⏰ Full Time

🟢 Junior

🟡 Mid-level

👻 Ghost score 25%

What it means: the chance that no one is really hiring for this job.How to read it: 60% or higher means we think this is a ghost. Lower scores are less of a worry.How we score it: age, reposts, open roles vs team size, how fast jobs close, and whether pay is listed.Fine print: an estimate from public data, not a judgment of the company. Real jobs can score high, so treat it as a hint, not a fact.

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Margie and Bill Klesse College of Engineering and Integrated Design at UTSA

WebsiteLinkedInAll Job Openings

51 - 200 employees

🏗️ Construction

💼 Consulting

🏭 Manufacturing

Construction • Consulting • Manufacturing

Margie and Bill Klesse College of Engineering and Integrated Design at UTSA is a leading institution in San Antonio for engineering and designed environment research and instruction. The college offers a variety of programs, including nine undergraduate majors, fifteen master's degrees, six doctoral degrees, and eight certificate programs. It features specialized departments and schools such as the School of Architecture & Planning, the Department of Biomedical & Chemical Engineering, and the School of Civil & Environmental Engineering, and Construction Management, among others. With a strong emphasis on student success and professional development, Klesse College provides resources like student organizations, tutoring, and internships. It also boasts state-of-the-art facilities like Makerspaces that encourage collaboration and innovation. As part of the University of Texas at San Antonio, the college is committed to solving grand challenges and preparing future leaders for a global environment.

📋 Description

• Communicate internal submission deadlines and sponsor due dates to Principal Investigators • Coordinate proposal submissions, including sub-award components, for assigned portfolios • Develop and assist with proposal administrative components, including budgets, budget justifications, and bio-sketches • Enter proposals into Cayuse or other submission systems before routing to the Office of Sponsored Programs • Revise and update proposals after Office of Sponsored Programs review and support submission • Coordinate preparation and review of Just-in-Time information, including IRB and IACUC approvals • Assist Principal Investigators with Research Performance Progress Reports and other progress reports • Prepare and submit transfer grant applications for incoming faculty • Advise Principal Investigators on sponsored program administration, policies, and compliance • Connect Principal Investigators with compliance units for protocol monitoring and management • Route industry clinical trial budgets and agreements to the Clinical Trials Office and Office of Sponsored Programs • Review awarded budgets against proposal budgets and compliance documentation • Coordinate sponsored-program payroll appointments and verify payroll distributions • Submit award extension, revision, and carry-forward requests and assist with award transfers • Process monthly EA-Grants Review and Analysis certifications • Report award spend rates and manage award closeouts at 120, 90, 60, and 30 days before end dates • Review monthly expenditures for compliance with cost principles, sponsor, and institutional policies • Coordinate personnel and non-payroll cost transfers • Prepare milestone-based or complex sponsor invoices for Office of Sponsored Programs approval • Support financial reporting reconciliation and validation before sponsor submission • Process adjustments promptly to support award closeout • Assist with grant program reviews and related activities • Attend meetings, training sessions, and professional development workshops

🎯 Requirements

• Bachelor’s degree is required • Two (2) years of sponsored programs administration or sponsored programs accounting experience is required • General knowledge of administrative and compliance components of proposals • Ability to interpret standard proposal requirements, terms, and conditions • Experience developing budgets and budget justifications • Experience reviewing and developing bio-sketches • Experience reviewing and consolidating sub-award documentation • Knowledge of proposal compliance elements and administrative components • General knowledge of federal, state, and other sponsor regulations related to sponsored programs, especially OMB Uniform Guidance • Experience with sponsored program proposal development and financial administration software applications • Ability to work independently in a team environment and manage conflicting responsibilities • Ability to prioritize tasks and consistently meet internal and external deadlines • Capability to work with training, public service, basic science, and clinical research sponsored programs • Attention to detail and problem-solving skills • Analytical skills, including examining and analyzing financial transactions to develop accurate reports and identify solutions

🏖️ Benefits

• UT SELECT Medical insurance offered free for employees • Family medical coverage available through payroll deduction • Discounted copays and coinsurance through UT Health Physicians • $50,000 group term life insurance provided free • $50,000 basic accidental death and dismemberment insurance provided free • Options to purchase additional employee and dependent life and AD&D coverage at group rates • Three dental insurance plan options through Delta Dental, including two PPOs and one HMO • Two vision plan options with standard or enhanced benefits • Disability insurance • Flexible spending accounts for dependent care and healthcare expenses • Teacher Retirement System (TRS) or Optional Retirement Plan (ORP) • Voluntary retirement programs with five retirement plan providers • Front-loaded paid time off: 128 to 208 hours (16 to 26 days) based on years of service • Extended Illness Bank: 8 hours accrued per month • Paid Family Leave: up to 240 hours (6 weeks) after 6 months of consecutive employment • 12 paid holidays annually • Discounts on services, tickets, and gym membership • Regular training sessions and professional development workshops

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